Administration Clerk

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Apply By: Thursday, January 29, :59 pm EST

Administration Clerk - Seasonal

Job ID:

239720

Posting status:

Open

Organization:

Ministry of Transportation

Division:

West Operations Branch/Maintenance Section

City:

London

Position(s) language:

English

Job term:

1 Temporary seasonal contract for up to 42 weeks

Job code:

08OAD - Office Administration 08

Salary:

$ $31.31 Per hour*

*Indicates the salary listed as per the OPSEU Collective Agreement.

A seasonal opportunity with real impact.

This role places you at the centre of a busy MTO office during a high-demand period, supporting essential operations and contributing to a collaborative, service-focused team environment.

About the job

In this role, you will:

• answer/screen incoming telephone calls and respond to electronic inquiries.
• schedule meetings and provide calendar management for managers.
• provide financial administration support through processing financial transactions.
• assistant managers with HR tasks and coordination related to recruitment.
• assist with the preparation of reports, correspondence, and other documents.
• maintain and order office supplies.

What you bring to the team
Administrative and Financial Skills

You have:

• knowledge of office administrative practices related to financial, HR services, and office management procedures.
• math skills to verify and reconcile expenditures, prepare and review expense claims, and assist in the preparation of reports.
• proficiency with software (e.g., Microsoft Word) to produce reports, letters, and other documents.

Organizational and Analytical Skills

You can:

• determine priorities based on conflicting demands and timelines.
• handle a variety of work demands and maintain an organized work environment and filing systems.
• make decisions, determine appropriate action, and resolve discrepancies.
• arrange meetings, maintain appointment schedules and calendars for managers.

Communication and Interpersonal Skills

You have:

• effective verbal and written communication skills.
• interpersonal skills to interact and collaborate in a team environment.

Don't meet every qualification?

If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate

How we support diversity, inclusion and accessibility

We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.

Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.

Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:

• diversity, equity and inclusion initiatives
• accessibility
• Anti-Racism Policy

Additional information:

Apply by:

Thursday, January 29, :59 pm EST

Position details:

• 1 English Temporary - Seasonal, duration up to 42 weeks, 659 Exeter Rd, London, West Region

Compensation group:

Ontario Public Service Employees Union

Work hours:

Schedule 3.7

Category:

Administrative and Support Services

Posted on:

Thursday, January 15, 2026

Note:

• C-MT-208292/23(2)

How to apply:

• You must apply online.

• Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.

• Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.

• Read the job description to make sure you understand this job.

• OPS employees are required to quote their WIN EMPLOYEE ID number when applying.

• If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment services team will contact you within 48 hours.

Language requirements and assessment:

All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:

Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.

Strengthening Ontario, together

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