Document Controller

23 hours ago

Edmonton, Alberta, Canada Associated Engineering Full time

Job Description
We are currently searching for a
Document Controller
in our
Edmonton
office.

The successful candidate will assist a major project delivery team with document control management utilizing Aconex, the electronic data management system (EDMS) tool that has been selected for the project. As the ideal candidate, you are an excellent communicator with effective organizational skills, capable of efficiently managing multiple tasks while meeting critical deadlines. Your abilities will be strengthened through your exposure to a variety of engineering disciplines and subconsultants. The position will also provide you with autonomy as you will be required to complete tasks with minimal supervision.

What we offer:

  • A centrally located office in the heart of downtown Edmonton that is easily accessible.
  • A flexible work environment that allows for a combination of working from home and in the office.
  • Competitive salary and benefits, including a fitness allowance, company-matching pension program, and a

parental leave top-up program.

  • Ongoing support for your growth and development, including a formal Professional Development program,

mentorship programs, training opportunities, professional designation support and a Young Professionals Group.

  • An on-site fitness centre accessible to all staff, with full amenities.
  • Discounted rates at a neighboring childcare facility.
  • An active Social Club that promotes social activities in and outside the office, and offers subsidized tickets

to local events, such as the Taste of Edmonton

Job Requirements

What you will bring:

  • A diploma in office administration or equivalent years of experience in supporting information management,

engineering, and/or project management.

  • Experience in large scale projects is an asset.
  • Experience working with an EDMS such as Aconex, SharePoint, Google, ProjectWise and/or Procore is an asset.
  • Familiarity with the different types of documentation and quality processes required in project delivery. This

would include the stages of design drawings, specifications, certifications, procedures, reporting, technical

submittals, etc. Experience in project turnover and close-out is an asset.

  • Ability to implement and manage the selected EDMS to ensure secure access, version control, and integrity of

documents throughout their lifecycle.

  • Knowledge and understanding of ISO 9001:2015, Quality Management Systems, and auditing experience are assets.
  • Ability to develop and provide training to staff and stakeholders regarding processes and systems.
  • Proficiency in the MS Office software suite, including advanced Excel skills (for example, the ability to use

pivot tables, hyperlinks, and advanced formulas).

  • Experience working with Primavera or other scheduling software is an asset.
  • Ability to work under tight deadlines, on time-sensitive activities.
  • Demonstrated attention to detail.
  • Excellent organizational and time management skills.
  • Strong written and oral communication abilities.

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