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Document Control Manager
3 weeks ago
Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries.
Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people's lives. Working in partnership makes it possible to deliver the world's most impactful projects and programmes as we turn challenge into opportunity and complexity into success.
Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.
We are majority-owned by CBRE Group, Inc., the world's largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world.
Who are you?
You are an experienced Document Control Manager with 8+ years of post-graduate experience looking for the next step or are currently undertaking a similar role in a similar environment.
Job DescriptionAs a Document Control Manager, you will be involved in:
- Implements an effective document management system for the storage, retrieval and use of all documents
- Creation and management of Document Control Processes
- Lead a team of Document Controllers
- Manages effective communication of outputs to all stakeholders
- Supports the change management and contract processes across the program
- Ensure that document storage aligns to policy and procedures for the organization and meets contractual obligations
- Prepare management information reports & disseminate information using a software, preferably Procore.
- Facilitate the generation and maintenance of Document Registers and Transmittal Records as appropriate.
- Maintain and update technical progress trackers.
- Quality check documents to project/company standards.
- Assisting with all aspects of administrative management and storage of data including use of electronic document management system.
- Maintain accurate & timely records (systems, databases, spreadsheets).
- Identify opportunities for improvements to procedures, processes, systems and documents.
- Managing mailing or distribution lists as needed.
- Proven experience in document control and system implementation on construction projects.
- Strong proficiency in document management platforms, preferably Procore (e.g., SharePoint, Aconex, OpenText, Documentum, InEight).
- Experience customizing document control systems to meet business needs.
- Experience in leading a team of Document Controllers
- Strong background in creating and managing Document Control Processes
- Solid understanding of version control, system testing, troubleshooting, and optimization techniques.
- Familiarity with ISO standards and regulatory compliance frameworks.
- Excellent organizational, analytical, and problem-solving abilities.
- Effective communication and collaboration skills across teams.
- Knowledge of digital transformation strategies and secure document management practices.
- Background energy infrastructure projects in an asset
- Certification in project management or system implementation methodologies is preferred.
What's in it for you...
- 100% covered health and dental benefits for you and your dependents (including paramedical services)
- Health spending account, to top up expenses not covered in the benefits program
- RRSP option with company matching
- Annual learning and development budget
- Access to a range of online learning tools, and support for career development and growth
- Cost coverage of up to two memberships and license fees per year (if directly related to your role)
- We believe in work-life balance, so you can recharge and take care of what matters most with vacation, flex and sick days
- A flexible, hybrid work approach that allows colleagues to find balance between their professional and personal lives
- Commitment to creating a diverse, equitable and inclusive culture that promotes a sense of belonging
Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change. We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.
Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.
Turner & Townsend does not accept any speculative or unsolicited CV's that have been sent to our internal recruitment team or hiring managers from agencies outside of our preferred supplier list. Any speculative or unsolicited CV's will be treated as a direct application.
It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.
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