Current jobs related to administrative assistant - Hamilton ON LS S - McMaster University
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administrative assistant
1 week ago
Hamilton, ON LS S, Canada McMaster University Full timeJob ID73740Job TitleADMINISTRATIVE ASSISTANT (II)Regular/TemporaryRegularLocationHamilton General HospitalOpen Date01/16/2026Job TypeContinuingClose Date01/22/2026Employee GroupUnifor Unit 1, StaffFavorite JobDepartmentMedicineFull/Part TimePart-TimeSalary Grade/BandGrade 5Salary Range$ $34.04 (hourly)Job CodeJD0091Existing VacancyYes - Backfilling as...
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Administrative Assistant, Academic
1 day ago
Hamilton, ON LS S, Canada McMaster University Full timeJob ID73870Job TitleAdministrative Assistant, Academic (II) - Honours Health Sciences ProgramRegular/TemporaryRegularLocationCentral CampusOpen Date01/22/2026Job TypeLimited Term (>12 months)Close Date01/28/2026Employee GroupUnifor Unit 1, StaffFavorite JobDepartmentEduc BhscFull/Part TimeFull-TimeSalary Grade/BandGrade 5Salary Range$ $34.04 (hourly)Job...
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Administrative Assistant, Academic III
1 week ago
Hamilton, ON LS S, Canada McMaster University Full timeRegular/TemporaryRegularJob TitleAdministrative Assistant, Academic III (ENG PHYS)Job ID73210LocationCentral CampusOpen Date12/02/2025Job TypeContinuingClose Date12/15/2025Employee GroupUnifor Unit 1, StaffFavorite JobDepartmentEngineering PhysicsSalary Grade/BandGrade 6Salary Range$ $36.83 (hourly)Hours per Week35Posting DetailsScheduleMonday-Friday,...
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Administrative Assistant, Academic III
2 weeks ago
Hamilton, ON LS S, Canada McMaster University Full timeJob ID73558Job TitleAdministrative Assistant, Academic IIIRegular/TemporaryRegularLocationCentral CampusOpen Date12/22/2025Job TypeContinuingClose Date01/16/2026Employee GroupUnifor Unit 1, StaffFavorite JobDepartmentMaterials Science and EngineerFull/Part TimeFull-TimeSalary Grade/BandGrade 6Salary Range$ $36.83 (hourly)Existing VacancyYes - Backfilling as...
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Program Administrator
1 week ago
Hamilton, ON LS S, Canada McMaster University Full timeJob ID73749Job TitleProgram AdministratorRegular/TemporaryRegularLocationCentral CampusOpen Date01/15/2026Job TypeShort Term EmployeeClose Date01/22/2026Employee GroupUnifor Unit 1, StaffFavorite JobDepartmentEduc PostgradFull/Part TimeFull-TimeSalary Grade/BandGrade 7Salary Range$ $39.89 (hourly)Job CodeJD0752Existing VacancyYes - Backfilling as...
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Program Administrator
1 week ago
Hamilton, ON LS S, Canada McMaster University Full timeJob ID73730Job TitleProgram Administrator (Hybrid)Regular/TemporaryRegularLocationCentral CampusOpen Date01/16/2026Job TypeContinuingClose Date01/23/2026Employee GroupUnifor Unit 1, StaffFavorite JobDepartmentDSB Undergraduate ProgramsFull/Part TimeFull-TimeSalary Grade/BandGrade 7Salary Range$ $39.89 (hourly)Job CodeJD0992Existing VacancyYes - Backfilling...
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Administrative and Events Coordinator
2 days ago
Hamilton, ON LS S, Canada McMaster University Full timeJob IDRegular/TemporaryRegularJob TitleAdministrative and Events Coordinator73301LocationCentral CampusOpen Date12/10/2025Job TypeContinuingClose Date01/07/2026Employee GroupTMGFavorite JobDepartmentRegistrar Central AdministratiSalary Grade/BandBand HSalary Range$ $ annual)Hours per Week35Target Number of Openings1Posting DetailsSchedule8:30am to 4:30pm,...
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Curriculum Assistant
2 days ago
Hamilton, ON LS S, Canada McMaster University Full timeJob IDRegular/TemporaryRegularJob TitleCurriculum Assistant73373LocationHSC- Central CampusOpen Date12/10/2025Job TypeLimited Term (>12 months)Close Date01/05/2026Employee GroupUnifor Unit 1, StaffFavorite JobDepartmentNursingSalary Grade/BandGrade 5Salary Range$ $34.04 (hourly)Contract Duration12.3 MonthsHours per Week35Target Number of Openings1Posting...
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Procurement & Contract Administration Lead
2 weeks ago
Hamilton, ON LS S, Canada McMaster University Full timeJob ID73346Job TitleProcurement & Contract Administration LeadRegular/TemporaryRegularLocationCentral CampusOpen Date12/22/2025Job TypeContinuingClose Date01/25/2026Employee GroupTMGFavorite JobDepartmentDesign and ConstructionFull/Part TimeFull-TimeSalary Grade/BandBand JSalary Range$ $ annual)Existing VacancyYes - Backfilling as ExistingHours per...
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Hamilton, ON LH S, Canada Bitumar Inc. Full timeJob Title: Sales and Operations Administrative AssistantLocation: 400 Eastport Drive Boulevard, Hamilton, L8H 7S4Industry: Industrial / ManufacturingEmployment Type: Full-Time OnsiteAbout UsCanadian Asphalt Industries Inc. is a leader in specialty asphalt solutions, manufacturing performance-graded asphalt cements and bespoke product blends, supported by...
administrative assistant
2 weeks ago
Regular/TemporaryTemporaryJob TitleADMINISTRATIVE ASSISTANT (II)Job ID73028LocationSt. Joseph's HospitalOpen Date11/21/2025Job TypeContractually Limited >12Close Date11/27/2025Employee GroupUnifor Unit 1, StaffFavorite JobDepartmentMedicineSalary Grade/BandGrade 5Salary Range$ $34.04 (hourly)Contract Duration12.3 MonthsHours per Week21Posting DetailsSchedule21 hrs/wk - Tues/Wed/Thurs 8:30 am - 4:30 pm - on siteEducation Level2-year Community College diploma in Office Administration or related field of study.Career LevelRequires 3 years of relevant experience.Job DescriptionShould the successful applicant be a Unifor Unit 1 bargaining unit member, who meets the eligibility conditions of Article 19.02 of the Unifor Unit 1 Collective Agreement, then the Limited Term Assignment will be defined as a Career Growth Opportunity in accordance with Article 19 of the Unifor Local 5555 Unit 1 Collective Agreement.JD #JD00091Pay Grade5Title:Administrative Assistant (II)Unit/Project Description:An Administrative Assistant is required for the Department of Medicine with a focus on supporting Nephrology Fellowship Programs.Job Summary:Organize and perform a full range of administrative duties that require a thorough understanding of established functions, policies, and procedures. Establishes priorities for general office operations and is responsible for providing direction to others in how to carry out work tasks.Purpose and Key Functions:Establish priorities for general office operations.Plan and coordinate a variety of events and activities such as conferences, seminars, and workshops.Greet visitors, answer or redirect general inquiries in person, by telephone and via email and respond independently to inquiries that are specific in nature and require a thorough knowledge of established policies and procedures.Utilize discretion and judgment to screen visitors and telephone calls, and notify appropriate personnel.Monitor budgets and reconcile accounts. Complete financial forms such as travel expense reports, electronic cheque requisitions, purchase orders and journal entries.Write a variety of documents such as correspondence, procedure manuals, reports, and minutes.Conduct database, literature, and web searches to find references and articles used for a variety of documents, reports, and publications.Provide policy and procedure information to others.Gather and compile the paperwork required to facilitate hiring and payment processes.Collect, verify, and input data into a variety of spreadsheets and databases.Coordinate the calendar of supervisor and others and resolve scheduling conflicts.Write a variety of formal notes and records such as meeting minutes.Update and maintain information on websites and social networks.Format, word process, edit, and proofread a variety of documents and materials.Apply standard mathematical skills such as calculations, formulas, and equations to perform a variety of calculations.Monitor and order office supplies.Source and obtain pricing information for office supplies and equipment.Set up and maintain filing systems, both electronic and hard copy.Classify, sort, and file correspondence, records, and other documents.Update and maintain confidential files and records.Handle sensitive material in accordance with established policies.Assemble, copy, collate, and disseminate a variety of documents and materials.Open and distribute incoming mail and faxes.Prepare outgoing mail, faxes, and courier shipments.Requirements:2-year Community College diploma in Office Administration or related field of study.Requires 3 years of relevant experience.Assets:Ability to remain organized, coordinate multiple tasks and adhere to deadlinesStrong written, verbal and interpersonal communication skillsExperience in Medical EducationAbility to communicate effectively through virtual platforms (Teams/Zoom)Proficient with MS Office 365 programs including Word, Excel, PowerPoint and AccessExperience with MedPortal and MedSisAdditional Information:This position is located at the Charlton Campus of St. Joseph's Healthcare, Hamilton. The successful candidate will be expected to fully work on site three days per week.Able to start as soon as possibleHow To ApplyTo apply for this job, please submit your application online.Interview ExperienceAt McMaster University, we believe in a comprehensive and inclusive interview process. Our interview methods encompass a variety of approaches that allow our hiring teams to provide a flexible and accessible experience for engaging with our candidates. Throughout your recruitment process at McMaster, you may be requested to participate in a variety of formats, that may include in-person, virtual or recorded interviews. If you have any questions as you move through the hiring process, please reach out to or the HR contact associated with your position of interest.
