Administrative Technician

INTERNAL  &  EXTERNAL  POSTING

Priority shall be given to qualified Cree beneficiaries 

OPEN POSITION:

Administrative Technician

Finance Department

LOCATION OF WORK:       

MONTREAL – POST-SECONDARY STUDENT SERVICES

NATURE OF WORK:

Under the general direction of the Director of Finance and in support of the of the Director of Post- Secondary Student Services, the Administrative Technician (Finance) is responsible for the performing a variety of technical and administrative tasks related to the financial program of Post- Secondary Student Services and in compliance with MÉES funding rules, governmental authorities and PSSS policies.

CHARACTERISTIC FUNCTIONS:

Respond to requests for information from student clientele and other staff members relating to the financial assistance program of the Post-Secondary Student Services as required.

Ensure that all financial data (including accounting codes) and supporting documents concerning students' financial files are current and complete.

Verify and issue payments for student claims and supplier invoices (registration fee, tuition book stores, hotels, etc.) and record in the data system.

Issue monthly allowances to students in a timely manner.

Receive, verify and record reimbursements from institutions and students in data system and make adjustments accordingly. Forward to Head Office for deposit and journal entry.

Reconcile accounting records monthly and yearly, develop templates for various reports and forward to appropriate resources.

Prepare monthly bank reconciliations and forward to appropriate personnel in the Finance department of the Cree School Board.

Verify and prepare invoices and all supporting documentation and forward to governmental organization according to established requirements 3 times a year.

Prepare all required documents for the purpose of external audits and assist auditors as required.

Ensure that provincial and federal taxes are applied as required.

Oversee financial year-end procedures according to established guidelines. 

Participate in the development (increased efficiency) and updating of the in-house data system program.

Contribute to the development and implementation of work methods and procedures related to financial functions within the department.

Work with others on the analysis of the student clientele's needs, participate in developing work standards in order to improve services levels and contribute on their implementation.

May be required to train less experienced technicians as well as coordinate the work of financial support staff.

Use a computer and the various software required.

Performs any other related duty in support of the Director of the Post- Secondary Student Services and the office of the Finance department of the Cree School Board.

ADMINISTRATIVE RESPONSIBLITIES 

Prepare and ensure distribution of letters of income for students (current students or former students)

Prepare and distribute letters to students regarding outstanding balances (monitor and prepare report/file/follow up)

MINIMUM REQUIRED QUALIFICATIONS:

Diploma of College Studies in Business Administration or relevant field

Previous relevant work experience in a position with similar responsibilities is an asset

Written knowledge of English

Fluent in English and Cree

Knowledge of French is an asset

Good communication and interpersonal skills

Detail oriented

Ability to work under pressure

Ability to work well both independently and in a team environment

Good organizational skills and ability to manage multiple tasks and respect deadlines

Computer skills

EMPLOYMENT CONDITIONS

Full-Time 

35 hrs/week

BEGINNING OF EMPLOYMENT

As soon as possible