Senior Specialist – Records Retention

Individually we are people, but together we are Aviva. Individually these are just words, but together they are our Values – Care, Commitment, Community, and Confidence.

At Aviva Canada, we put people first—our employees, our customers, and our communities. We're proud of a culture built on care, inclusion, and collaboration, where your voice matters and your growth is supported. We're not just about insurance; we're about making a real difference by protecting what matters most.

We are seeking a Senior Specialist – Records Retention & Data Loss for a newly created position in Markham. This role is critical for supporting the Data Governance Office (DGO) in implementing governance strategies, policies, standards, and adoption processes. The ideal candidate will have deep expertise in data risk control frameworks, record retention, and data loss prevention (DLP), and will play a key role in building and documenting processes to ensure compliance and mitigate risk.

What you'll do

• Support the DGO in executing data governance strategy, policies, standards, and adoption processes.
• Build and maintain data risk control frameworks and governance processes.
• Perform self-assessments of data risk and document findings.
• Escalate and remediate issues related to data loss and accidental data exposure.
• Design and implement procedures and guidance for data governance and risk management.
• Deliver projects focused on data loss prevention and accidental data loss mitigation.
• Collect and document data mediation for known issues, including retention, governance, privacy, and data transfers.
• Work with internal and external teams, including third-party vendors, to ensure compliance.
• Collaborate with audit teams and perform control testing.
• Build artifacts, templates, and reporting views for governance outputs.

What you'll bring

• Strong knowledge of data governance standards, frameworks, and risk management.
• Expertise in record retention, data loss prevention (DLP), and accidental data loss mitigation.
• Experience with data classification, control testing, and risk event management.
• Ability to work across teams and manage initial program issues.
• Familiarity with regulatory requirements such as OSFI E21 and E23.
• Excellent communication skills—comfortable presenting to business leaders.

What makes you stand out

• Experience delivering projects related to data loss prevention and governance processes.
• Ability to design and implement governance templates and reporting views.
• Strong collaboration skills with internal teams and external vendors.
• Robust understanding of data risk standards and frameworks.

What you'll get

• Compelling rewards package including base compensation, eligibility for annual bonus, retirement savings, share plan, health benefits, personal wellness, and volunteer opportunities.
• Hybrid flexible work model.
• Outstanding career development opportunities.
• We'll support your professional development education.
• Competitive vacation package with the option to purchase 5 extra days off per year.
• Employee-driven programs focused on gender, LGBTQ+, origins, diversity, and inclusion.
• Corporate wellness programs to support our employees' physical and mental health.
  
  

This job advertisement is for an existing vacancy which has been posted both internally & externally.

Aviva Canada may use AI (Artificial Intelligence) tools to assist us throughout the recruitment process to screen, assess or select applicants for a position.

Aviva Canada welcomes applications from all qualified individuals and has a process in place to provide accommodations for persons with disabilities at all stages of the hiring process and during employment. If you require an accommodation during the interview or hiring process, please contact your Aviva Talent Acquisition Partner so that an appropriate accommodation can be arranged.

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