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Senior Accountant and Office Administrator
2 weeks ago
Company Overview
We are a leading commercial and residential plumbing, heating, and HVAC installation company serving Central Vancouver Island. Known for our professionalism and reliability, we are proud to be recognized as a trusted leader in the Vancouver Island Plumbing & Mechanical Contractors community.
We support a diverse range of new builds, industrial retrofits, and service work — and our reputation is built on exceptional execution, integrity, and long-standing client relationships. As we grow, we're looking for a results-driven, forward-thinking professional to elevate our internal operations and financial systems.
Job Overview
We are seeking a detail-oriented and organized Senior Accountant and Office Administrator to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our front office by managing various financial and administrative tasks, supporting financial processes, and maintaining effective communication within the team. This position requires a strong proficiency in accounting, with a strong understanding of payroll, accounts payable, and accounts receivable functions.
Responsibilities
- Lead full-cycle accounting: journal entries, reconciliations, trial balances, and maintain general ledger of accounts
- Oversee accounts payable and accounts receivable functions to maintain financial accuracy
- Process payroll and ensure accurate accounting for employee hours and benefits.
- Preparation of tax filings and regulatory compliance reports (GST/PST, T4s, T5018s, and WCB)
- Prepare monthly financial reports, cash flow tracking, job costing, and performance summaries
- Conduct monthly bank account and credit card reconciliation to ensure all financial records are up to date to verify transactions and balances
- Provide strategic support to management by preparing reports and presentations as needed to support budgeting, and forecasting requirements
- Assist with account analysis to identify discrepancies or areas for improvement.
- Coordinate monthly progress billings with Project managers
- Utilize accounting software such as QuickBooks and Sage for financial reporting and analysis
- Maintain organized record of financial documents and correspondence.
- Liaise and coordinate with external accountants for year-end financials
- Optimize systems and workflows for office and financial operations
- Mentor and oversee office staff; build a culture of accountability, clarity, and momentum
Requirements
- Degree or diploma in accounting, finance, or business administration (or actively working toward a designation)
- 4+ years of accounting/bookkeeping experience (construction industry or trades environment preferred)
- Strong grasp of financial processes, payroll, remittances, tax filings, and compliance requirements
- A natural leader who thrives on building structure, processes, deadlines, and problem-solving
- Eager to identify, create, and implement new systems, workflows, and procedures that improve accuracy, efficiency, and alignment with company goals
- Excellent organizational and multitasking skills
- Proficient in QuickBooks Online, Sage 50, MS Excel, Outlook, and Word
- Proactive mindset: identifies gaps, proposes solutions, and takes initiative without being asked
- Experience managing or mentoring a small team is a strong asset
- High standards for accuracy, integrity, and confidentiality
- Positive, can-do attitude with the energy to handle challenges and support others
This is an excellent opportunity for individuals looking to contribute their skills in a dynamic office environment while supporting essential financial operations within the organization.
Job Types: Full-time, Permanent
Pay: $65,000.00-$85,000.00 per year
Benefits:
- Casual dress
- Dental care
- Extended health care
- Flexible schedule
- On-site parking
Work Location: In person
