Program Assistant

Program Assistant

Tracking Code: req1871

Faculty/Department: Faculty of Health Sciences

Number of Positions: 1

Appointment Type: Full-Time Continuing

Hours of Work: 35 hours per week 

Salary Range:  - Starting Salary, Step 1 $62,905

Posting Date: January 7, 2026

Closing Date: January 20, :00 pm EST)

Job Summary:  This position provides comprehensive academic
and administrative support for all programs within the Faculty of Health Sciences. 

Nature of work: 
This position reports to the Associate Dean, Undergraduate
Key responsibilities include supporting program administration, coordinating administrative processes and submissions, curating content, and ensuring the timely dissemination of Faculty activities, achievements, and news across social media, the website, and other communication platforms.

Responsibilities/accountabilities: 

Program Support:

• Acts as a first point of contact for FHSc programs, responding to general inquiries and requests, triaging academic consideration documentation and connecting with appropriate personnel as required
• Co-ordinates academic administrative processes for the Faculty – liaising with other departments as needed – including but not limited to transfer credit, change of program, re-admission, grade appeal, change of grade processes, degree audits, and final exam requirements
• Coordinates the administration of the Academic Consideration process.
• Supports the Academic Misconduct process including filling out forms, gathering appropriate documentation, scheduling meetings with committees/students, and communication of findings
• Organizes and maintains accurate, current, and important records of student information data
• Assists with filling out forms, scheduling meetings, and communicating with students/instructors

Communications/Marketing/Website/Social Media/Recruitment:

• Coordinates all Faculty communications and marketing activities including newsletters, Weekly Report submissions and activity reports
• Manages all Faculty social media accounts and represents the Faculty on the university's Social Media Committee
• Curates content, schedules posts aligned with Faculty events and priorities, monitors and responds to comments
• Oversees the Faculty and related websites to ensure quality and alignment with brand, style guidelines, and accessibility standards
• Assists in the creation of multimedia materials to support programs
• Produces recruitment material to highlight faculty research, programs, etc.
• Develops and updates promotional material including Viewbook and Faculty-specific marketing information and stories 
• Maintains the Faculty and related websites that are linked with the institution's website
• Assists with event planning, including recruitment and Faculty events
• Provides guidance on best
  practices for workshop, in-person and virtual event deliveries

Required Skills: 

• Demonstrated knowledge of an academic environment including curriculum progression, program maps, scheduling, academic integrity, etc.
• Working knowledge of web applications and previous experience with Banner, Curriculog/Acalog, Syllabyzer, and Cascade CMS would be considered an asset
• Working knowledge and understanding of social media platforms, website structure, content management systems and HTML
• Ability to communicate effectively and professionally with a wide variety of individuals both internal and external to the Faculty and University
• Ability to work both independently and collaboratively
• Problem-solving skills; using effective and creative strategies; flexibility and adaptability to deal with multiple priorities in a diverse setting
• Strong written and verbal communication skills; proficient in MS-Word, MS-Outlook, MS-Excel, MS- Publisher and social media platforms. A willingness and the ability to learn other computer software packages as required
• Software skills in the creation of content (video, image, audio)

Required Education: 

• Completion of a formal post-secondary program of at least two academic years
• Post-secondary education in
  Communications, Marketing, Public Relations, or a related field is preferred

* Verification of Academic credentials may be required

Required Experience: 

• Minimum 1 to 3 years of experience
• A minimum of one year of related successful experience in a university environment
• A minimum of one year of successful direct experience in communications, media relations, public relations or marketing
• Previous experience in, or advanced knowledge of, a Bachelor of Health Sciences program is an asset
• Experience building and maintaining a strategic social media engagement plan

How to Apply:

Interested candidates should submit in electronic format a covering letter and their resume. Applications will be accepted until January 20, 2026 or until a suitable candidate is found. We appreciate all applications received; however, only those candidates selected for an interview will be contacted.

This position falls within the bargaining unit represented by the Ontario Public Service Employees Union (OPSEU) and will be subject to the terms and conditions of the collective agreement between the university and the OPSEU. To the extent that policies are not included in the collective agreement, employment will also be governed by the university's policies which may also be found on our website  and which may be amended from time-to-time.

Ontario
Tech University is actively committed to equity, diversity, inclusion, indigenization
and decolonization (EDIID), and welcomes applications from all qualified
candidates, while especially encouraging applications from First Nations,
Metis, Inuit peoples, Indigenous peoples of North America, racialized persons,
persons with disabilities, and those who identify as women and/or
2SLGBTQ+. All qualified candidates are encouraged to apply;
however, Canadian citizens, permanent residents, Indigenous Peoples in Canada, and those eligible to work in
Canada, will be given priority.

Ontario Tech University respects people's different needs and therefore will take all reasonable steps to ensure accommodation for applicants where appropriate. The University is also committed to ensuring that confidentiality is maintained throughout all aspects of the recruitment cycle.

If you require accommodation, please contact Julie Day, Health and Disability Management Specialist. For more information about the universities policies for accommodating employees with disabilities please review the university's Accessibility Policy

The university acknowledges the lands and people of the Mississaugas of Scugog Island First Nation which is covered under the Williams Treaties. We are situated on the Traditional Territory of the Mississaugas, a branch of the greater Anishinaabeg Nation which includes Algonquin, Ojibway, Odawa and Pottawatomi.

Job Location: Oshawa, Ontario, Canada

Expected Start Date: 1/26/2026