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Programs Manager

2 weeks ago

University of British Columbia Vancouver campus BC VT Z, Canada Bike Kitchen Full time $46,000 - $52,000 per year

Job Posting - Programs Manager (32h/week)

Deadline to Apply: October 23rd, 2025 at 12pm (noon).

Expected start date: November 24th, 2025.

Compensation: $46,000-$52,000; commensurate with experience.

Located at the University of British Columbia (UBC) on unceded xʷməθkʷəyəm (Musqueam) territory, The Bike Kitchen operates out of the Alma Mater Society (AMS) and provides UBC students and the wider community with an accessible environment where they can learn about bicycle maintenance and cycling as a safe and sustainable means of transportation. We engage in education, outreach, and advocacy through our programs and our community bike shop. For more details please visit

The Bike Kitchen is hiring a new Programs Manager for a full-time position (32 hours per week/4 days per week) on a 2 year renewable contract. The Programs Manager directs programs and outreach to engage UBC campus and the broader Vancouver community. The Bike Kitchen is governed by a Board of Directors composed of students and community members, who oversee and guide the vision and mission of the organization. The Programs Manager oversees operations and works closely with the Bike Kitchen's Shop Manager to coordinate. Both managers hold equivalent roles as department managers.

The Programs Manager, as the most senior staff member of the Bike Kitchen's programs office, acts as the management and administrative core. Focusing on the portfolios of Education and Outreach, the Programs Manager strives to build strong community-based programming, provide learning and personal growth opportunities for students and community members, and spread awareness of cycling and its benefits for community health, sustainability and social justice. The Programs Manager also holds a leadership role in supporting the organization's growth, advising and supporting long-term development, as well as financial management.

The Programs Manager is employed by and reports to the Board of Directors of the AMS Bike Kitchen, seeking their approval on projects and new program proposals. Daily operations and staff management are left to the discretion of the Programs Manager, with the understanding that they act on behalf of the Board and in the best interests of the Bike Kitchen.

The Programs Manager supervises the work of 2-5 part-time employees of the programs office, including program and volunteer coordinators, program assistants and outreach assistants as needed.

Roles and Responsibilities

  • Manages human resources procedures for the programs office
  • Supervises, trains and delegates to programs staff
  • Manages general volunteer base
  • Schedules volunteers for programs that require advance volunteer commitment

  • Manages volunteer records for the purposes of reporting

  • Provides guidance and assistance to staff working on programs

  • Provides general oversight to all programs and services
  • Coordinates registration for workshops
  • Provides/delegates internal and external communication for programs
  • Schedules programs and outreach activities based on facility, volunteer, staff and funding
  • Meets regularly with the Bike Kitchen Shop Manager to coordinate daily operations and programming needs.
  • Coordinates the development of new programs, reviewing or writing all documentation (policy documents) and coordinating the launch of the program.

  • Periodically reviews and audits existing programs to review their efficacy, presenting recommendations to the Board of Directors for approval.

  • Maintains internal bookkeeping system, keeping detailed records of all expenses and incomes

  • Leads grant application processes for core funders
  • Plan and adhere to a budget, including quarterly reforecasting and fiscal year projections
  • Maintains event and contact records in a Programs Database
  • Manages recycling, inventory and processing of cage/storage and donations

  • Manages spaces: office, programs space, storage units

  • Reports to the Board of Directors, Attends monthly Board Meetings

  • Provides operational reports to the Board of Directors regularly

  • Acts as primary contact for external organizations, including cycling advocacy groups, UBC departments, the AMS.

  • Meets regularly with the President, Vice-President of the Board and Bike Kitchen Shop Manager to coordinate operations and strategic, long-term planning.

  • Provides guidance on strategic planning to the Board of Directors

  • Coordinates the Annual Report and development of new strategic plans

  • Program and Workshop Facilitation

  • Representing the Bike Kitchen at community events
  • Professional Development Activities
  • Board Member Development
  • Organization of Institutional Documents and Records
  • Internal Conflict Resolution

Other Duties as Assigned

Qualifications

  • 2-3 years management and/or leadership experience
  • Understanding of and commitment to anti-oppressive values and social justice
  • Experience managing staff, including hiring, scheduling and supervision
  • Experience with volunteer management, including engagement and managing resources
  • Experience with budgeting and financial oversight
  • Experience with community program development, administration and facilitation
  • Strong computer skills, including website and database management
  • Excellent organizational skills
  • Experience with grant writing, with proven experience at successfully obtaining funding and following through on documentation and reporting deliverables
  • Knowledge of the cycling community, specifically community bike shops
  • Strong interpersonal skills and an ability to understand and appreciate different perspectives
  • Strong professional communication skills (both written and verbal)

Assets

  • Experience working with post-secondary students
  • Experience working with non-profit organizations
  • Experience with web editing and design
  • Experience with strategic internal and external communications, including social media
  • Experience using CiviCRM or similar contact and event management programs
  • Knowledge of basic bike repair

Job Specifications

  • Compensation: $46,000-$52,000 annually commensurate with experience
  • Hours: 32h/week (4 days per week, flexible schedule and remote work are possible, but some responsibilities require being on-site and will occur outside of typical work hours)
  • Benefits: Paid stat holidays, 12 paid vacation and 12 paid sick days per year, comprehensive extended health care package via the AMS
  • Position start date: November 24th, 2025
  • 2 year renewable contract

Please email your resume and cover letter to Zoé at with the subject "Application: Programs Manager". We are especially interested in knowing what skills you have and why you are applying to/interested in this job. Shortlisted applicants will be selected for an in-person interview.

We encourage people who are underrepresented in the cycling industry to apply, including but not limited to: Indigenous peoples, Black folks, People Of Colour, migrants, women, members of the LGBTQ2IA+ communities, and persons living with disabilities and/or mental health variations. You must be a permanent Canadian resident/Canadian to apply.

Job Type: Full-time

Pay: $46,000.00-$52,000.00 per year

Benefits:

  • Casual dress
  • Extended health care
  • Paid time off
  • Store discount

Work Location: In person