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Document Management Specialist

40 minutes ago

Laval, Quebec, Canada M1 Composites Technology Inc. Full time

About Us
M1 Composites is a recognized leader in the aerospace industry. We specialize in engineering, manufacturing, and repair of composite and sheet metal structures. Our clients include major airlines, military organizations, and OEMs — and our work directly contributes to aircraft safety and performance.

At M1, the mission comes first: quality, safety, and rapid turnaround time are at the heart of everything we do.
About The Role
Reporting to Quality Manager, the Document Management Specialist will be responsible for managing and implementing a robust, compliant, and scalable document management ecosystem from the ground up.

This role goes beyond document control. It requires ownership of controlled information, government-owned documentation, and CUI (Controlled Unclassified Information), while driving the full adoption of a DMS system across the organization.

This is a hands-on, high-visibility role for someone who enjoys structure, governance, and making complex requirements operational and user-friendly.

Key Responsibilities
Document Management Framework & Governance

  • Design, implement, and maintain a company-wide document management structure (digital and physical)
  • Define and enforce document taxonomy, naming conventions, version control, approval workflows, and retention rules
  • Establish document lifecycle management processes from creation to archiving and disposal
  • Ensure full traceability and integrity of technical, quality, operational, and administrative internal and customer documents

DMS Implementation & Optimization

  • Lead the full implementation and adoption of the Document Management System
  • Support IT to configure document structures, metadata, access rights, workflows, and user roles within the DMS
  • Coordinate the migration, clean-up, and structuring of legacy documents into the DMS
  • Act as the primary point of contact for DMS-related processes and continuous improvement

CUI & Government-Owned Documentation

  • Support the CSO in establishing and enforcing controls for CUI (Controlled Unclassified Information) and government-owned documents
  • Support the CSO and IT to ensure proper classification, handling, storage, access control, and retention of sensitive and customer-owned documentation
  • Work closely with all departments to align document practices with contractual, regulatory, and security requirements
  • Support audits and customer reviews related to information security, document control, and government programs

Regulatory Compliance & Audit Readiness

  • Ensure document management practices meet aerospace regulatory and quality requirements
  • Maintain audit-ready documentation at all times for internal, customer, regulatory, and certification audits
  • Act as a key resource during audits, providing rapid, accurate document retrieval and explanations

Cross-Functional Collaboration

  • Partner with Operations, Quality, Engineering, Finance, HR, and IT to understand document workflows and constraints
  • Translate regulatory and contractual requirements into practical, operational document processes
  • Support departments in organizing, standardizing, and maintaining controlled documents

Change Management & Training

  • Develop document control procedures, templates, and user guidelines
  • Train employees on DMS usage, document classification, and compliance requirements
  • Drive adoption by balancing governance, usability, and operational realities

Continuous Improvement & Scalability

  • Monitor system performance, compliance risks, and user feedback
  • Propose improvements to document workflows, automation, and data integrity
  • Scale the document management framework as programs, customers, and regulatory requirements evolve

Your Ideal Background

  • Diploma or degree in Information Management, Records Management, Quality, Business Administration, or a related field
  • 2-3 years of experience in document management, document control, or quality systems in a regulated environment
  • Hands-on experience implementing or optimizing a DMS (UniPoint experience would be an asset)
  • Experience handling CUI, protected and classified data – government-owned, or customer-controlled documentation preferred
  • Aerospace, defense, manufacturing, or MRO experience strongly preferred
  • Strong understanding of document control principles, governance, and records retention
  • Experience working with access controls, data classification, and audit requirements
  • Comfortable working with ERP/DMS systems and cross-functional digital tools
  • Builder mindset with strong ownership mentality
  • High attention to detail without losing the big picture
  • Strong influencing and communication skills
  • Ability to navigate regulated requirements pragmatically
  • Continuous improvement and problem-solving orientation
  • Bilingual (French and English*).
  • The position requires a very good knowledge of English, both oral and written. The position involves reading and understanding technical documents in English on a daily basis, especially from international companies, as well as regular communication with customers, suppliers and other international stakeholders.

Why You'll Love Working at M1
At M1 Composites, we know our success depends on our people.

When You Join Our Team, You Can Expect

  • Competitive salary based on experience and performance
  • Comprehensive group benefits package for you and your family — including medical, dental, life, disability, travel insurance, and more
  • Simplified Pension Plan with employer contributions
  • Clean, modern, and well-equipped facility
  • Real opportunities to grow within a future-focused company
  • Supportive team culture built on respect, collaboration, and initiative
  • Extra perks like free underground parking, social events, and a generous referral program

Support for Newcomers
We're proud to hire internationally and provide strong support for newcomers and their families.

If you're passionate about aerospace and ready to grow — we're ready to invest in you.

Ready to take off?
Apply now and join a team that keeps aircrafts flying safely around the world