Program Manager, Maintenance and Procurement

StatusRegular Full-TimeTemporary - Approximate length of assignment, in monthsType of Positiona ReplacementStart DateImmediateSalaryAnnuallySalary Grade$110, $125,003.00DepartmentYork Region -> Community & Health Services -> Housing ServicesLocationHsg - Ops 17150 Yonge St - Newmarket, ON L3Y 8V3 CA (Primary)Hybrid work opportunities may apply - CAJob Description (E)ABOUT USAlmost 1.2 million residents call York Region home, making it one of the largest regions in Canada – and the fastest growing with a population that's expected to grow to more than 2 million by 2041. Our geography, which is comprised of about 1,800 square kilometers over nine different municipalities, is as beautiful, interesting and diverse as our people. Local government is organized in a two-tier structure and we work together with our local municipalities to provide residents and businesses access to a broad selection of services and resources.WHAT WE OFFERConsistently named one of Canada's Best Employers by Forbes, we offer a collaborative, progressive workplace that takes pride in our organizational culture and is committed to living The 13+ Factors of Psychological Health and Safety in the Workplace – aligned with our vision to create strong, caring and safe communities both within and outside our walls.Defined Benefit Pension Program - With the Ontario Municipality Employees Retirement System (OMERS) defined benefit pension plan, you can confidently retire knowing that you will have income for life. Eligibility from date of hire as a full-time employee and includes employer-matched contributions.Employer of Choice - Recognized as the highest-ranking government employer in Canada and fourth overall among 300 organizations.Benefits and Wellness - Employees and their loved ones have access to a comprehensive employer-paid benefits plan that includes extended health, dental and life insurance, access to a 24/7 Employee and Family Assistance Program and corporate discounts and purchase plans for day-to-day products and services.Inclusive and Diverse Workforce - We're committed to fostering an environment that celebrates all dimensions of diversity and ensures everyone can develop to their full potential, participate freely in society and live with respect, dignity and freedom from discrimination. Our robust Inclusion, Diversity, Equity and Accessibility program continues to grow, and has been recognized by the United Nations and many other organizations for our leadership.ABOUT THE ROLEReporting to the Manager, Operations Housing York Inc., is responsible for managing the staff and development, implementation and quality assurance for Housing York's maintenance programs, including preventative maintenance planning and building automation system optimization, life safety system compliance, procurement and contract administration, building system regulatory compliance and inventory control; developing solutions to track building performance and assess and address premature building component failures; recommending building system performance metrics and managing related data gathering processes; co-ordinating Housing Operations' input to new developments and capital projects, and communicating the operational impacts of building design and component selection.WHAT YOU WILL BE DOINGMonitors asset tracking and computerized maintenance systems to track maintenance requirements and building component performance.Ensures efficient operation of specialized systems, including building automation technology, septic, and well water systems.Ensures preventative maintenance systems are updated to incorporate new buildings and to reflect evolving regulatory requirements.Procures maintenance, operations and supply contracts in accordance with Housing York's purchasing by-law and Regional requirements.Manages contracts, including scheduling of work, contract compliance monitoring and notification to contractors in breach of their obligations.Informs development of and manages budget for operational contracts.Assists the Manager in developing annual business/work plans and in developing service plans and staffing proposals.Provides input into budget and business plan development.Identifies emerging building requirements and issues and recommends solutions to senior management, implements process improvements and coordinates special projects including minor capital projects.Recommends and tracks performance metrics and prepares management reports recommending improvements, as appropriate.With input from the Region's health and safety team, maintains safety training program, and tracking of staff participation for direct reports and building superintendents, including a building orientation program for new maintenance staff, ensuring mandatory training requirements are met.Supervises staff, including recruitment, selection, hiring, scheduling, assigning and monitoring work, determining training and development needs, coaching and mentoring, conducting performance appraisals and determining/recommending disciplinary action up to and including dismissal in accordance with collective agreements, Regional policies and practices.Liaises with and proactively develops relationships with internal partners and represents Housing York in negotiations with consultants and contractors.Liaises with local fire departments, the Ministry of Environment and regulatory agencies regarding compliance and reporting requirements.Assumes functions of the Manager in that person's absence, as directed.Performs other duties as required to meet Divisional/Branch and Departmental objectives.WHAT WE ARE LOOKING FORSuccessful completion of a Community College Diploma in Mechanical or Electrical Engineering Technology or Facility Management or related field or approved equivalent combination of education and experience.Minimum five (5) years' experience in property management or asset management software systems with responsibilities for building systems and related operations, coupled with demonstrated one (1) year of direct supervisory experience.Demonstrated understanding of building systems and related preventative maintenance requirements.Ability to communicate clearly and effectively in English, both verbally and in writing.Experience in procurement and contract management.Demonstrated knowledge of and ability to interpret and apply legislative and regulatory requirements for residential buildings.Proficiency in Microsoft Office applications and experience with property management or asset management software systems.Demonstrated knowledge of relevant Standards, Acts and Regulations.Leadership competencies including operating strategically, leveraging diversity and differences, customer focused, ensuring accountability, managing complex problems, financial management, employing interactive and effective communication, fostering collaborative relationships, cultivating engagement to drive vision and purpose, managing and developing talent, establishing and maintaining trust, displaying self-awareness, and demonstrating resiliency.Council Approval DateScheduled Weekly HoursScheduled ShiftsOperational HoursClose DateNovember 26, 2025of Hires Needed1UnionNon Union Staff.Please apply online by 5:00PM EST of the closing date indicated above.All employment opportunities are recorded on a 24-Hour Career Line and may be accessed by calling ext We thank all candidates for their interest; however, only those selected for an interview will be contacted. Please be advised, York Region uses email as the primary means of communication with candidates and does not use AI technology in any part of the recruitment process. Please ensure your email address is up to date, checked frequently (including your spam folder), and accepts messages from unknown users.York Region is an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process. We respect, encourage and celebrate our diversity, aiming to build a qualified workforce that reflects the population we serve. Should you require an accommodation under the Human Rights Code during the recruitment and selection process, including accessible formats and communication supports, please email or call extension Accommodations for applicants with disabilities are available upon request during recruitment processes and throughout employment.