Secondary School Office Assistant

External Posting - applications from approved terms/casual ESP members only and external applicants. If you are a Regular (Permanent) ESP employee, you must apply to the Internal Posting.
About the OCDSB: The Ottawa-Carleton District School Board is the largest school board in Eastern Ontario and offers students and parents a world of choice for learning. Our nearly 150 schools offer a wide range of programs to promote learning excellence and meet the individual needs of students, parents, and the community at large. Our schools are teaching communities where principals, vice-principals, teachers and support staff nurture student well-being and challenge students to achieve their best.

We are seeking a creative, dynamic, committed professional to join our team:
SECONDARY SCHOOL OFFICE ASSISTANT
Location: West Carleton Secondary School

Position Status: 50% Term Assignment to July 6, 2026

Work Year: Works 10.5 months per year

Hours of Work: Monday-Friday; 12:00 pm - 3:30 pm; 17.5 hours per week

Affiliation: OSSTF District 25 - Educational Support Professionals (ESP)

Salary range: $23.98 to $29.52 per hour (Level 4)

Effective: February 2, 2025

Job Summary
Under the direction of the Secondary School Office Administrator, the Secondary School Office Assistant assists staff, students, parents, and public; ensures the safety and well being of students, maintains student and staff information; and supports the school office. The Office Assistant may be assigned to one or more areas: main office, front reception, school generated and/or board funded accounts, assisting in the school library, and/or supporting guidance office.

Qualifications

• Completion of a secondary school diploma and 1 to 2 years related experience; or an equivalent combination of education and experience. Continual upgrading of computer skills is required.
• Familiarity with relevant legislation including Municipal Freedom of Information and Protection of Privacy Act; The Immunization of School Pupils Act, Ministry Ontario Student Record (OSR) Guidelines;
• familiarity with OCDSB and school policies and procedures including OCDSB Admissions-Enrollment Guidelines, OCDSB Purchasing Manual etc.;
• proficiency in the operation of word-processing, database, accounting software, spreadsheet, desktop publishing, electronic mail, integrated and other software applications; use of google applications, including email and calendaring.
• ability to operate standard office equipment, and administer public address system;
• organizational and time-management skills required to prioritize work.
• Writing skills required to prepare correspondence/reports.
• Interpersonal and communication skills to exchange, and clarify information, Board and school policies, and to understand and respond to inquiries using tact, diplomacy and discretion when dealing with public, staff and students.
• Accounting skills to maintain budget (only if applicable to the assignment)
• First Aid certification would be an asset.

Application Process
Applications will be considered in accordance with the ESP Collective Agreement, in the following order:

• Applications from Regular full-time and part-time employees within ESP bargaining unit are given first consideration. (Apply to the Internal Posting)
• Applications from term and casual employees within ESP bargaining unit are given 2nd consideration. (Apply to the External Posting)
• Applications from External candidates (including Board employees that do not belong to this bargaining unit) will be considered only if applications from 1 & 2 have been exhausted. (Apply to the External Posting)

Vacancies are posted as Internal and External. Casual and Term employees, must apply to the posting marked as External posting.
In accordance with the collective agreement, a newly hired regular employee is not eligible to accept another position (i.e. move positions) for a period of six (6) months.
Evaluation & Assessment: In accordance with the Ottawa-Carleton District School Board's Administrative and Support Staff Selection Process, candidates will be assessed using the following four (4) identified areas of performance: Organizational and Management Skills, Communication, Interpersonal Skills, and Knowledge and Practice, as they relate to the duties, qualifications, knowledge and education outlined above.

OCDSB employees serve students, colleagues, families and community partners. We invite people of all abilities, orientations, faiths, ethnicities, races, genders and ages to join us as we create learning and working spaces that honour the unceded and unsurrendered land of the Algonquin people, and respect, value and increasingly reflect the diversity of Ottawa. Your lived experience is an essential contribution to deliver the education every student deserves with dignity.

If you require accommodations at any point in the selection process, please send an email to at any time.