Service Desk Agent

PURPOSE- Assist customers by being the SPOC (single point of contact) for all technology-related issues and requests, escalating un-resolvable issues to the next level. Ensure compliance with client's technical and quality standards and procedures always utilizing exceptional customer service to attain the highest degree of customer satisfaction.

EDUCATION 

• High School Diploma or equivalent

• Previous experience in a Service Desk or Customer Service environment a plus.

• Two Years Technical School or Technical Certifications a plus.

TRAINING  

• Intermediate Microsoft Office Skills

• Customer Service and Soft Skills

EXPERIENCE

• Experience working in a customer-focused role / support environment desired. 

• Experience in troubleshooting mobile devices and network connectivity a plus.

• Experience working with Active Directory and basic account administration process and support a plus.

• Proficiency in English.

DESIRED CORE SKILLS

Competencies 

• Able to use computers and computer systems (including hardware and software) to troubleshoot, upgrade, set up functions, enter data, or process information.

• Able to multitask.

• Skilled in providing problem resolution.

• Good verbal and written communication skills.

• Strong customer service skills.

• Able to work independently and as a member of a team.

• Able to obtain information from all relevant sources and use information to identify solutions.

• Interpersonal skills crucial such as: excellent communication skills, readiness to work flexible hours, customer orientation, teamwork, sense of urgency, optimism, and enthusiasm.

KEY ACCOUNTABILITIES 

Process 

• Follows established processes/systems and suggests improvements to these as appropriate to support service delivery.

• Knowledge and understanding of required Service Desk support tools.

• Takes ownership for documenting, and monitoring adherence to all account related processes and procedures.

• Ensures new Incident or Request tickets are opened for all customer contacts.

• Ensures customers do not have multiple ticket opened for the same issue or request.

• Identifies or communicates resolutions as possible knowledge base candidates.

• Understands all scenarios detailed in current Business Continuity Plan documentation and can invoke when necessary.

• Understands and follows Security Policies. 

Service Level 

• Is familiar with the key components of the service(s) being provided.

• Provides a single point of contact for all customers of the service.

• Ensures that a continuously high level of customer satisfaction is achieved.

• Responsible for troubleshooting/assisting all inbound calls, emails, or chats (various channels) and ensuring all process and policies are adhered to.

• Ensures that contingency plans are understood and followed if the Service Desk support tools are unavailable.

• Responsible for monitoring all channels of support and ensuring proper prioritization and ticket processes are followed.

• Contacts Resolver groups to progress Incident or Service Request chases initiated by the customer.

• Reviews resolution details and take responsibility for closure of all 

Incidents:

- Contacts the customer for agreement to close, ensuring the appropriate follow up policy is employed.

- Checks the Incident classification and reset as necessary

- Enters Incident closure details, and mark the Incident as closed, ensuring appropriate closure codes are used.

• Raises Incidents to address unsuccessful Service Requests.

• Understands and operates escalation procedures - escalates and progresses incidents as required whilst keeping the customer informed. Customer Relations 

• Owns and accepts personal responsibility for customer problems, champions customer issues to resolution.

• Provides customers with status reports on existing Incidents, ensuring the Incident record is updated accordingly.

• Builds and enhances strong customer relationships and acts as an escalation point for the customer.

• Takes responsibility for learning about all current customer needs.

• Develops an understanding of the customer's environment and service delivery requirements to enable the delivery of the service

KEY PERFORMANCE INDICATORS 

• Handle various types of customer contacts through phone, chat, email and self-service with agreed SLA/XLA.

• Ensure all support efforts meet outlined quality guidelines and policies.

• Records Incidents and Requests within the ITMS tool and assigns to appropriate Resolver groups as needed.

• Captures accurate customer contact information, accurate description of issues or request and all actions taken during the interaction and applies appropriate classification codes for all tickets.

• Participates in Knowledge Management processes as required.

• Participates in major incident management processes as required.

• Correct use of escalations to Service Desk Expert or Process Controller per Service Desk procedures.

This job description is intended to describe the general responsibilities and type of work being performed by people assigned to this position. The major job functions/components above are the typical functions of the job and are not an exhaustive or comprehensive list of all possible job responsibilities, tasks and duties. Personnel, vendors assigned in this position should be aware that the responsibilities, tasks, and duties of the jobholder may differ from those outlined in this job description and various other duties may be assigned as needed.