HR Assistant

People, Place, Prosperity

Working within our Strategic Plan, Cambridge Connected, and committing to our values of Integrity, Respect, Inclusiveness and Service, the successful candidate will work together to help the City of Cambridge achieve our vision: A place for people to prosper – alive with opportunity.

Job Profile

Reporting to the Manager of Human Resources, the HR Assistant plays a key role in supporting the day-to-day operations of the Human Resources division. This dynamic position involves a variety of responsibilities, including recruitment support and onboarding, maintaining both physical and digital employee records, and serving as the first point of contact at the HR front desk and phone lines.

The HR Assistant coordinates new hires and internal transfers using SAP/SuccessFactors, ensuring smooth transitions and accurate data processing. All tasks are carried out in alignment with corporate policies, collective agreements, and relevant legislation, contributing to the efficient and compliant handling of employee information.

This position is available immediately for approximately 18 months.

What you will be doing

• Supports all recruitment processes as assigned including but not exclusive to ensuring proper authorizations are received, updating vacancy lists, preparing/maintaining competition files, internal postings and external advertisements, scheduling interviews, administering assessments, performing reference checks, drafting offer letters, onboarding, prepares and sends out Successful Candidate Notices to departments and unions.

• Responsible for the onboarding, hiring, transferring, creating and updating employee profiles using SAP/SuccessFactors.

• First point of contact for all HR internal and external related inquiries at the front counter and over the telephone.

• Provides administrative support to the HR division and assists with day-to-day operations of the HR functions and duties assigned.

• Creates and updates job profiles in SuccessFactors using information provided within job descriptions.

• Runs reports for HR and other departments as required.

• Administers and updates content on the City's Human Resources web page.

• Answers frequently asked questions from applicants and employees related to the hiring processes; refers more complex questions to appropriate HR staff.

• Maintains confidential employee files, filing appropriate paperwork in a timely manner.

• Prepares letters (e.g. Letters of Extensions, End of Assignment, Temporary Assignment, Appointment Letters) as required.

Education

Two year College Diploma in Human Resources Management or equivalent.

Experience and Knowledge

A minimum of one (1) year experience in human resources administration

Intermediate experience with Microsoft Office Suite (including spreadsheets, word processing) and Human Resources Information/Management Systems (e.g. SAP SuccessFactors)

We will ask you for these items if you are hired

Proof of your current and valid certificate(s) and/or educational qualifications.

Worker Health and Safety Awareness Training certificate from the Ministry of Labour. (may be obtained post offer)

Your compensation

This position is located in Band Level 2 of the Non-Union Salary Scale and has an annual salary range of $64,119 - $78, rates). We offer a comprehensive benefit package and are an Ontario Municipal Employees Retirement System (OMERS) employer.

Hours of work

Monday to Friday, 8:30 a.m. to 4:30 p.m. (35 hours per week).

Advertisement expiration date

To apply, please visit This posting closes on Wednesday, November 12, 2025.

Accommodation needs and protection of privacy

The City of Cambridge recognizes and appreciates diversity and inclusion enhances our public value commitment.

We strive to create an accessible and inclusive experience and encourage all qualified people to apply, including and especially people from equity-deserving groups. Qualified applicants will receive consideration for employment with honour and respect toward their individual dimensions of diversity.

We strive to remove barriers that may prevent qualified applicants from fully participating in the recruitment and selection process. Accommodation in accordance with the Ontario Human Rights Code and other applicable legislation is available throughout all stages of the recruitment and selection process. Contact to make your needs known in advance.

Personal information collected in relation to the recruitment process is collected under the authority outlined in the Municipal Freedom of Information and Protection of Privacy Act and used solely to determine eligibility for employment with the City of Cambridge only.

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