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Regional Plant Coordinator

3 weeks ago

Calgary, Alberta, Canada Air Liquide Full time
How will you CONTRIBUTE and GROW?

Air Liquide Canada is seeking a highly organized and detail-oriented Regional Plant Coordinator to join our dynamic team at our industrial facility. This role is crucial to ensuring the smooth and efficient operation of the plant by providing comprehensive administrative and operational support. The Plant Coordinator will be responsible for a variety of critical tasks, including managing administrative functions, processing and filing Management of Change (MOC) documentation, validating essential plant records, and handling purchase orders. The ideal candidate is a proactive problem-solver with exceptional computer skills and the ability to thrive in a fast-paced industrial environment. This role is ideal for a detail-oriented individual with a strong analytical mindset. Air Liquide offers innovative solutions - gas, equipment and services - in a wide variety of sectors, from oil and gas, mining, healthcare, automotive, aeronautics, metallurgy, metal fabrication to chemical and agri-food industries. Air Liquide Canada is the number one Canadian producer and distributor of gases derived from air.

Administrative Support:

  • Serve as a central point of contact for plant-related administrative needs.
  • Manage schedules, coordinate meetings, and prepare meeting materials and minutes.
  • Handle incoming and outgoing communications, including mail and email correspondence.
  • Maintain and organize general office and plant-related files, both physical and digital.
  • Support new hire onboarding by preparing necessary documents and coordinating logistics.

Management of Change (MOC) Filing:

  • Assist in the administration of the site's MOC process.
  • Accurately file, track, and maintain all MOC documentation from initiation to closure.
  • Ensure MOC records are complete, properly signed, and compliant with company and regulatory standards.
  • Communicate with engineering and operations personnel to follow up on pending MOC items.

Documentation Validation & Control:

  • Support the document control system by validating, filing, and retrieving critical plant documentation.
  • Assist in reviews and updates of Standard Operating Procedures (SOPs), safety documents, and technical drawings (e.g., P&IDs).
  • Ensure all documentation is current, accurate, and readily accessible to authorized personnel.
  • Maintain logs and records for document check-in/check-out and revision history.

Purchase Order (PO) Management:

  • Create, process, and track purchase orders for plant materials, services, and supplies using the company's ERP system (e.g., SAP, Oracle).
  • Liaise with vendors to obtain quotes, confirm pricing, and ensure timely delivery.
  • Reconcile purchase orders with invoices and delivery receipts, resolving any discrepancies.
  • Maintain procurement records and assist with inventory tracking for key supplies.
___________________
Are you a MATCH?
  • High School Diploma or GED required; Associate's or Bachelor's degree in Business Administration, or a related field is a plus.
  • 2-4 years of experience in an administrative, project coordinator, or support role
  • High proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Advanced Excel skills (e.g., pivot tables, VLOOKUP) are highly desirable.
  • Excellent organizational and time-management skills with a proven ability to manage multiple priorities in a deadline-driven environment.
  • Exceptional attention to detail and a commitment to accuracy.
  • Strong verbal and written communication skills.

Preferred:

  • Direct experience working within a chemical plant, refinery, or heavy manufacturing facility.
  • Familiarity with industrial safety protocols and procedures.
  • Specific experience with Management of Change (MOC) processes and documentation.
  • Experience with technical documentation such as P&IDs, equipment manuals, or SOPs.

ESSENTIALS - Be Act Engage

  • Committing to Air Liquide's Performance and Responsibility
  • Innovative Thinking
  • Anticipating and Dealing with Changing Environment
  • Solution focused
  • Caring about customers and patients
  • Communicating with Impact
  • Managing Personal Efficiency and Competing Priorities

OTHER COMPETENCIES

  • Attention to Detail: Meticulous in handling documentation and data to ensure accuracy and compliance.
  • Adaptability: Capable of adjusting to changing priorities and workflows in a dynamic plant setting.
  • Teamwork: Collaborates effectively with operations, maintenance, engineering, and management personnel.
  • Problem-Solving: Proactively identifies issues and works collaboratively to find effective solutions.

Self-Motivation: A proactive self-starter who can work independently with minimal supervision.

Our Differences make our Performance

At Air Liquide, we are committed to build a diverse and inclusive workplace that embraces the diversity of our employees, our customers, patients, community stakeholders and cultures across the world.

We welcome and consider applications from all qualified applicants, regardless of their background. We strongly believe a diverse organization opens up opportunities for people to express their talent, both individually and collectively and it helps foster our ability to innovate by living our fundamentals, acting for our success and creating an engaging environment in a changing world.