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Administrative Coordinator

2 weeks ago

Toronto, Ontario, Canada WCH Full time

Women's College Hospital (WCH) is an academic, ambulatory care hospital in Ontario with a focus on health for women, health equity and health system solutions. If you're ready to be part of a team that is revolutionizing the future of healthcare, then you will want to join an institution where the possibilities for innovation, new discovery and system thinking are limitless. Women's College Hospital is committed to equity, quality and patient safety as key professional values and essential components of daily practice.

Healthcare Revolutionized 2030 is our roadmap to the future. Our strategy is built on the pledge that the founders of our hospital made 140 years ago and reaffirms our commitment to providing equitable, accessible, best-in-class healthcare for everyone – meeting people where they are on their healthcare journey and partnering with them to reach their goals of living their healthiest lives possible. The stage has been set for Women's to accelerate our priorities and capture the momentum to catapult our system forward to revolutionize healthcare for everyone.

Applicants must reside and be legally eligible to work in Ontario.

An exciting opportunity as a Temporary-Full Time Administrative Coordinator in the Family Practice Health Centre

Type: Replacement

Duration: Up to 12 months

Summary of Duties, but not limited to:

  • Supports the Executive Director and Family Practice team as required, including but not limited to scheduling of meetings, minute taking, catering request, photocopying, filing, booking rooms and providing administrative support
  • Creates, templates and updates working schedule for the entire Family Practice team
  • Acts a point of contact to staff within the Family Practice team
  • Assist in the development and distribution of communication materials
  • Creates IT requests, arrange for maintenance work orders, order supplies
  • Ensures approval and processing of invoices
  • Supports departmental projects as needed
  • Accesses EPIC upon Director request
  • Monitors and processes physician billing
  • Maintain database for hospital wide language interpretation utilization, prepare documents for quarterly reporting and process service provider invoices, gathers and analyzes statistics
  • Prepares documents for new hires
  • Creates department orientation packages and prepares for new hires into the Family Practice team
  • Completes payroll entry and timesheet changes

Employment Opportunity

As a role model and champion, you will work to identify and integrate safe, best practices into daily activities to foster the delivery of safe and exemplary care. The responsibilities described above are representative and are not to be construed as all-inclusive.

Qualifications

  • College diploma required
  • 3-5 years related hospital experience in an administrative capacity
  • Advanced skills in MS Office (Word, PowerPoint, Excel, Outlook)
  • Equity training/knowledge, anti-oppression training, diversity and inclusion training an asset
  • Frequent use of computer, photocopier/scanner
  • Excellent verbal and written communications skills
  • Excellent ability to pay attention to detail and organizational and time management skills that would complement well developed interpersonal skills, including the ability to handle multiple projects simultaneously
  • Ability to produce high quality work in accordance with Hospital standards
  • Experience in coordinating activities in a multi-site environment
  • Ability to work well under pressure and use good judgment in assessing difficult situations
  • Good work and attendance record required
  • Demonstrated WCH vision mission and values

Why Choose Us?

  • Be part of a dedicated team committed to excellence.
  • Shape the future of healthcare in a supportive environment.
  • Enjoy competitive benefits and an excellent defined benefit pension plan (HOOPP).

Women's College Hospital is a fully affiliated teaching hospital of the University of Toronto and is committed to fairness and equity in employment and our recruitment and selection practices. We encourage applications from Indigenous peoples, people with disabilities, members of sexual minority groups, members of racialized groups, women and any others who may contribute to the further diversification of our Hospital community. Accommodation will be provided in all parts of the hiring process as required under our Access for People with Disabilities policy. Applicants need to make their requirements known in advance.