Clinical Research Project Assistant, Dept of Ophthalmology

Dedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world. As innovators in child health, we lead and partner to improve the health of children through the integration of healthcare, leading-edge research and education. Our reputation would not have been built - nor could it be maintained - without the skills, knowledge and experience of the extraordinary people who come to work here every day. SickKids is committed to ongoing learning and development, and features a caring and supportive work environment that combines exceptionally high standards of practice.

When you join SickKids, you become part of our community. We share a commitment and determination to fulfill our vision of Healthier Children. A Better World.

Don't miss out on the opportunity to work alongside the world's best in paediatric healthcare.

The Clinical Research Project Assistant will assist with ongoing and new research projects, ensuring efficient execution, compliance, and collaboration across teams. This role integrates project management, clinical research coordination, and administrative oversight to support studies, grant applications, and academic publications. The position involves direct interaction with research participants, regulatory bodies, and institutional partners.

Here's what you'll get to do:

Project & Research Assistance

• Oversee project timelines, deliverables, and compliance with research ethics (REB, ACC).
• Manage OneDrive, EndNote, and other digital repositories.
• Prepare and submit REB applications, amendments, and renewals in accordance with institutional requirements.
• Prepare materials for granting agencies and regulatory bodies.
• Coordinate grant applications, funding opportunities, and reporting deadlines.
• Support manuscript preparation, case reports, and systematic reviews.
• Conduct literature searches and maintain research databases.
• Assist with data monitoring, interpretation, and analysis.
• Maintain operating procedures to ensure adherence to study protocols, institutional requirements, and regulatory obligations.

Clinical Research & Data Collection

• Assist research in machine learning, 3D printing, optical modeling and bioengineering in ophthalmology.
• Develop and maintain research databases.
• Retrieve, merge, and verify data from various sources, such as medical images and pathology slides.
• Screen patients and participants for study eligibility.
• Identify and recruit study participants.
• Obtain informed consent from participants.
• Coordinate study visits, collect research data, and manage questionnaires and case report forms.

Grants & Financial Management

• Grants Management: Supporting grant submission, award processing, and final reporting.
• Finance & Budget Oversight: Managing account reconciliation, payroll, invoices, and expense reports.

Personnel & HR Support

• Personnel & HR Support: Handling research personnel activities and onboarding.
• Train and provide support to volunteers, undergraduate students, and new research staff.
• Assist with student and volunteer onboarding, contract facilitation, and system access.
• Manage lab organization, including workspaces and equipment.
• Plan and schedule meetings, workshops, and recruitment sessions.
• Coordinate industry partnerships and research collaborations.

Administrative & Compliance Support

• Handle email correspondence, calendar schedules and institutional communications.
• Format documents and prepare progress reports.
• Assist with negotiating contracts and agreements.
• Order equipment and lab materials.
• Maintain compliance with study protocols, regulatory frameworks, and institutional guidelines.

Here's what you'll need:

• Bachelor's degree in a relevant field.
• At least 2 years of relevant experience.
• Technical Expertise: Familiarity with medical imaging, 3D modeling, and optical research.
• Bioengineering background preferred, with skills in 3D Prototyping, including experience with software platforms such as Solidworks, Python and R.
• Machine Learning Experience preferred, with applying machine learning techniques to clinical research data for analysis, predictive modeling, or automated data processing.
• Project Management: Strong organizational and multitasking skills.
• Clinical Research Coordination: Experience with participant screening, recruitment, and informed consent.
• Regulatory & Ethics Compliance: Knowledge of REB, ACC, and institutional research requirements.
• Data Collection & Analysis: Experience managing research databases and interpreting results.
• Financial & Administrative Oversight: Ability to track budgets, expenses, and institutional documentation.
• Communication & Collaboration: Strong interpersonal skills to coordinate with teams, institutions, and industry partners.
• Research & Writing: Experience in literature reviews, manuscript writing, and academic publishing.
• Software Proficiency: Microsoft Office (Word, Excel, PowerPoint, Teams), and EndNote.
• Demonstrated commitment and actions in advancing equity, diversity and inclusion objectives

Employment Type:

• Full-time temporary 1 year contract with modified benefits (i.e., health and dental).

SickKids is committed to championing equity, diversity and inclusion in all that we do, fostering an intentionally inclusive and culturally safe environment that reflects the diversity of the patients, families and communities we serve. Learn more about workplace inclusion.

If you require accommodation during the application process, please reach out to our aSKHR team. SickKids can provide access and inclusion supports to eligible candidates to support their full engagement during the interview and selection process as well as to ensure candidates are able to perform their duties once successfully hired. If you are invited for an interview and require accommodation, please let us know at the time of your invitation to interview. Information received related to access, inclusion or accommodation will be addressed confidentially.

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Tip: Combine your cover letter and resume into ONE document of 20 pages or less as you cannot upload multiple documents as part of your application.