E-Construction | Office Administrator

10130 – 21 Street, Edmonton, Alberta T6P 1W7 Telephone:
E Construction, a division of NPA is one of Western Canada's largest paving contractors, with over 700 employees helping us provide our products and services throughout Alberta, Saskatchewan and the Northwest Territories. Our equipment fleet and shops are among the most modern in our business. We take pride in our employees and place a high-value on establishing a workplace where people are challenged and respected every day.

Summary
Reporting to the Sr. Accountant (or Manufacturing Controller), the Office Administrator plays a vital role in the in ensuring the smooth and efficient operation of the division or regional office. This position is responsible for managing day-to-day administrative tasks, supporting staff, and maintaining a productive and organized work environment.

Responsibilities

• Provides technical assistance for the proper functioning of the working environment and the building: audio/video, video-conferencing, auditorium use, electricity, etc.
• Organizes workspaces on request: offices, relocation, furniture, etc.
• Is responsible for the technical management of a building: manages the various supplies at the company's premises, ensures the monitoring of the building's energy efficiency, works with the IT services, etc.
• Manages service contracts with service providers
• Ensures that the equipment is properly maintained: Heating, air conditioning, ventilation, security, safety, means of communication, etc.
• Participates in the organization of internal or external events
• Ensures the proper management of the catering system and controls the catering services

Main Responsibilities

Administration

• Answer and direct divisional office calls.
• Review and check timecard submissions and approvals, ensuring accurate timecard submissions to the payroll department.
• Assist with divisional purchases including vendor setups and completing Purchase Orders (PO's) requisitions.
• Maintain an accurate vendor list for all office and field staff.
• Receive PO and non-PO purchases accordingly and resolve any issues.
• Submit all invoices to Accounts Payable
• Book and manage hotel accommodations, including hotel requisitions, adjustments to arrival and departure dates.
• Update fatigue management spreadsheet.
• Assist division with administrative tasks, including scheduling, correspondence, record-keeping, reports, presentations, or other business materials.
• Assist division with processing invoices, expense reports or other financial documentation.
• Assist with duties and training of Admin staff as needed to ensure optimal performance of Admin and Regional divisions.
• Light housekeeping and monitoring common area supplies.
• Must ensure a solid understanding of, and comply with the principles of the company's Code of Ethics.
• Must examine situations in light of the principles of the Code of Ethics.
• Other Accounting related duties as required.

Safety and Teamwork

• Promote, execute and adhere to the company's safety program, and encourage all employees, sub-contractors and consultants to adopt safety as a culture.
• Work in a safe, responsible manner to not intentionally injure oneself, or endanger the wellbeing of others.
• Participate as an integral member of the team, and contribute towards the success of the organization, which may involve the provision of other technical and administrative support, as required.
• Collaborate with project teams on other special initiatives, as required.

Qualifications/Requirements
Education, Training and Certifications

• High school diploma, preferred.
• Post secondary education in Business Administration or related is a strong asset.
• Class 5 Drivers License is required.

Work Experience

• Experience within the road construction industry considered an asset
• 2+ years' experience in an administrative role.
• Beginner to intermediate Microsoft Office Suite is preferred.
• Experience with JDE, Onbase and HeavyJob considered a strong asset.

Working Conditions

• Overnight and out of town travel may be required on rare occasions.
• Overtime as required.
• Work is primarily performed in an indoor setting, which could include sitting or standing for extended periods of time, and extended computer use including exposure to blue-light and wrist dexterity
• Use of Personal Protection Equipment (PPE) is required.
• Must comply with the company's drug and alcohol testing requirements.

E Construction is pleased to offer the successful candidate an attractive wage, comprehensive benefits, including a pension plan, educational assistance, excellent opportunities for professional growth, and more.

We thank all candidates for their interest in a position with E Construction, however only candidates selected to move forward will be contacted.