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Document Control Clerk

2 days ago

Ottawa, Ontario, Canada Chandos Full time
Company Description

We are Chandos

Inclusion, collaboration, innovation and courage.

These values speak to our desire to create places where all people belong, listening and learning from one another in a way that sparks ideas and leads to positive changes in our industry and community. They also demonstrate our commitment to a diverse, equitable, and inclusive culture. And, if they resonate with you too, we should talk

We are 100 percent employee owned and proud to be the first and largest B Corp certified commercial builder in North America, meaning we put our values at the centre of everything we do. 

Continuous improvement is core to our success. Championing innovative and collaborative ways to build is just one example of that. Collaborative construction leads to more efficiency, cost savings, social value, and a much better working experience for everyone.

Every day, our teams are working to build places for people to live, work, learn, serve, and play. But above all, we're building community. And, we're looking for like-minded people to join us. Together, we can build a better world.

Job Description

The Document Control Clerk is responsible for managing, tracking, distributing, and organizing project documentation throughout the lifecycle of construction projects. This role ensures all project teams have accurate, current information and that documents are stored and maintained in compliance with company procedures and industry standards.

  • Receive, log, and distribute incoming and outgoing project documents including drawings, specifications, submittals, and correspondence.
  • Maintain accurate and organized digital document filing systems.
  • Ensure all documents follow established naming conventions and version control processes.
  • Track document revisions and ensure that only the latest versions are being used on-site and in project databases.
  • Upload and manage documents in construction management platforms (i.e. BIM 360, SharePoint).
  • Support preparation of project binders, turnover packages, and closeout documentation.
  • Perform periodic audits of document libraries to ensure accuracy and completeness.
  • Prepare reports, logs, transmittals, and meeting materials as required.
Qualifications
  • Post Secondary education in complimentary field (i.e. Office/Business Administration, Records and Information Management, Construction or Engineering Technology, Quality Management, Project Administration)
  • 3+ years of document control experience in construction or engineering
  • Familiarity with construction documents, terminology, and workflows
  • Ability to manage multiple priorities, meet tight deadlines and work under pressure
  • Experienced in wide range of digital tools including AI, intranets, and Office Suite
  • Attention to detail
Additional Information

Chandos is an equal opportunity employer and we are committed to a diverse, equitable, and inclusive culture and this includes our recruitment and hiring process. 

We recognize that our differences are our greatest strengths. We uncover talent. We nurture talent. And then we give people the tools they need to use their talent to create a positive impact.

  • We are 100% employee owned. Every person who works for Chandos can become an owner. There is only one class of units at Chandos, because we believe everyone should be treated equal. We talk about being an entrepreneurial-minded organization and you can be sure we mean it
  • Competitive wages
  • Well rounded employer paid benefits program including health, dental, vision care and employee assistance program
  • RRSP matching program to aid and prepare employees for long-term financial security
  • Educational assistance for employees who wish to pursue job-performance enhancing education
  • Recognition and annual salary reviews program
  • Leadership conferences that allow employees to connect and collaborate
  • Regular company-wide engagement opportunities

AI Disclosure

Although Chandos' applicant tracking system has the technical capability to support AI features, our recruitment process does not use artificial intelligence to screen, assess, or select applicants. All hiring decisions are made by qualified human reviewers.

Compensation Transparency

The base salary range for this role is listed above and may vary based on your experience. This position also includes a competitive bonus program. Throughout the interview process, we'll discuss your background to determine the best alignment for your experience level.