Program Administrator

Position Program Administrator

Job Type Full-time, Contract (minimum 12-month term), Hybrid-Model

Status Existing Job Vacancy, Maternity/Parental Leave Coverage

Reports To Manager, Practice Program

Salary Starting at $56,392/year

WHO WE ARE:

The College of Occupational Therapists of Ontario is a regulatory organization that oversees the practice of occupational therapists (OTs) in Ontario. Our job is to make sure the public receives safe, effective, and ethical care from OTs. We are a public resource.

Our mission is to protect the public and instill confidence and trust by ensuring occupational therapists are competent, ethical, and accountable. We are Canada's largest regulator of occupational therapists, overseeing more than 7,500 OTs registered in Ontario.

ABOUT THE ROLE:

We are looking for a collaborative and well-rounded Program Administrator to support our Professional Practice team. You will be participating in the development, administration, and reporting of the program requirements and emerging initiatives.

This role reports to the Manager, Practice Program and will be responsible for various accountabilities, including but not limited to those outlined below.

WHAT YOU WILL BE DOING:

• Providing administrative and communication support through preparing committee packages, monitoring/triaging correspondences (emails, voicemails), assisting with monthly reports, and coordinating invoices and billing.

• Supporting the College's Outreach Program in collaboration with the Practice Team and other departments.

• Facilitating the data collection process by ensuring accurate, timely data entry and audit of information related to reporting requirements and program standards/policies.

• Assisting in the development and customization of Microsoft Dynamics 365 solutions and reports using Power Platform tools.

• Developing and monitoring surveys for data collection and public consultation purposes.

• Providing interim support to other College departments as needed during peak periods.

WHAT YOU WILL NEED:

QUALIFICATIONS

• College diploma or University degree in Business, Health Administration/Science or other related fields

• Minimum 3 years' experience in Administration or Customer Service

• Background in not-for-profit, healthcare, regulatory, or public sector is an asset

• Previous experience supporting boards, councils and/or committees is an asset

• Fluency in French is preferred

COMPETENCIES

• Strong interpersonal skills – experience working effectively as a team member with minimal supervision

• Excellent written and verbal communication

• Highly organized – able to manage sophisticated filing system and software

• Meticulous attention to detail and accuracy

• Able to quickly and accurately draft and proofread complex documents

• Proven time management skills – able to set priorities to effectively meet deadlines

• Familiar with formal meeting protocols, minute taking and special events planning

• Able to determine and maintain confidentiality of sensitive materials

• Advanced computer skills, including database and document management systems

• Familiarity with Microsoft Dynamics 365, Power BI or similar CRM/ERP platforms is an asset

• Flexible, positive, and comfortable adapting to change and fostering an environment that welcomes it

WHAT WE OFFER:

The starting annual salary for this position is $56,392. Salary may vary depending on the level of experience.

COTO is a growing and dynamic organization with friendly, engaged staff working in a collaborative environment. We operate on a hybrid model which allows our staff flexibility and work-life balance. Our physical office is located at 20 Bay Street (Suite 900), Toronto, ON. Located in the downtown core, next to Union Station and the PATH, for convenient and ideal access to public transit.

HOW TO APPLY:

Please forward your resume and cover letter to by the end of day January 30, 2026. In your cover letter, let us know why you are interested in working at the College and how you are a fit for this role. Please add "Program Administrator" in the subject line and ensure that all attachments use a filename containing your name (First Name Last ).

The College of Occupational Therapists of Ontario is an equal opportunity employer. Our goal is to create a diverse and inclusive workforce that reflects the community. Accommodations are available under the Ontario Human Rights Code and will be made upon request, throughout all stages of the recruitment and employment cycle.

We thank all applicants in advance for their interest. However, only those selected for an interview will be contacted.

Job Types: Full-time, Fixed term contract

Pay: From $56,392.00 per year

Ability to commute/relocate:

• Toronto, ON M5J 2N8: reliably commute or plan to relocate before starting work (preferred)

Work Location: Hybrid remote in Toronto, ON M5J 2N8