Legal and Contracts Support Coordinator

The Company 

Versaterm is a global public safety solutions company helping agencies transform how they serve their communities. Since 1977, we've been building an ecosystem of intuitive tools designed for public safety agencies, forensic labs, court systems, schools and other institutions. Through purposeful integrations and a selective growth strategy, we focus on improving workflows to help our customers achieve more efficient operations, better service and more just outcomes.

Our teams are driven by innovation, expertise and an unwavering commitment to customer success. As we continue to grow and expand our ecosystem, you'll have the opportunity to contribute to solutions that enhance community safety and transform the future of public safety technology. If you're passionate about making a meaningful difference, we'd love to hear from you.

The Role

As a Legal and Contracts Support Coordinator, you play a key role in maintaining and organizing the company's contract management infrastructure. You will focus on cleaning up and enriching the contract database, validating migrated contracts for accuracy, organizing contract repositories, and ensuring documentation is complete, properly categorized, and easy to access. This role is ideal for someone early in their career who is detail-oriented, organized, and eager to grow within a legal operations environment through hands-on database administration and contract data management. This job posting is being used to fill an existing vacancy.

What You Do

• Perform data entry and input contract information into the contract management system, including key dates, parties, contract types, and metadata, ensuring all required fields are accurately populated.
• Validate migrated contracts for accuracy and completeness, review contract data for completeness, and flag missing or incomplete information.
• Support database cleanup initiatives by identifying and correcting duplicate, outdated, or incorrectly filed contracts.
• Respond to internal inquiries regarding contract location and status within the system.
• Upload and organize executed contracts into the appropriate database folders.
• Perform other related duties as assigned to support team objectives, departmental needs, and overall organizational priorities.

What You Bring

• Degree or diploma in a Law, Legal Studies, Business, or a related field; current law student, recent law graduate, or paralegal certificate holder preferred. 
• A minimum of 1 year of professional experience in administrative support, data entry, contract coordination, or related business operations is preferred.
• Strong attention to detail, organizational skills, and written communication.
• Strong analytical skills with the ability to spot patterns and inconsistencies in data.
• Ability to handle multiple tasks and meet deadlines with support.
• Willingness to work with detailed, data-focused projects.
• Proficiency with Microsoft Office.
• Experience with contract management software or database systems is a plus.

This position requires a security clearance from the Government of Canada. Candidates must be legally authorized to work in Canada and must successfully obtain and maintain a Reliability security clearance. Please note that specific customer contracts may impose additional security verification requirements. Obtaining and maintaining all required security clearances is a condition of employment. For more information on the Government of Canada's security screening process, please visit Public Services and Procurement Canada. 

Versaterm is committed to fair and equitable compensation that is competitive, consistent, and aligned with the value each role contributes to our organization. The starting salary for this position will be dependent upon many factors, such as the successful candidate's skills, experience, education, training as well as internal equity, market data, and business needs. In addition to base salary and our comprehensive benefits offering, some roles may also be eligible for variable compensation such as incentive plans or discretionary performance bonuses. 

Versaterm uses digital tools, including AI, to support early stages of recruitment, but all hiring decisions are still made by people. Our use of AI is regularly reviewed to ensure alignment with our values, ethical standards, and legal requirements.

Versaterm is an equal opportunity employer and is committed to equity, diversity, inclusion, and a barrier-free workplace. Accommodations are available upon request throughout all stages of the recruitment process and apply to the terms and conditions of employment. For more information, please contact