Legal Assistant

Job Posting: Real Estate Legal Assistant

Company: Alloy LLP

Location: Sylvan Lake, Alberta

Position: Real Estate Legal Assistant

About Us: Alloy LLP is a highly regarded law firm located in Calgary, Alberta with a second location in Sylvan Lake .

● With primary practice areas including Real Estate, Civil Litigation, and Wills & Estates, we focus on providing client-focused legal services of the highest caliber.

● We are a smaller firm that is in the process of expanding.

● The majority of our clientele are small businesses and individuals.

● We are seeking a Legal Assistant to join our growing team to support our expanding real estate practice (80%) and litigation (20%)

Position Overview: This role focuses primarily on real estate transactions and conveyancing matters. Day-to-day tasks include preparing real estate documents, managing property transactions, coordinating with clients and realtors, maintaining accurate records, and ensuring smooth closings. You'll work directly with our lawyers to handle residential and commercial real estate matters from start to finish. While your primary focus will be on real estate, you may occasionally be asked to assist in other practice areas as needed.

This position requires attention to detail, strong organizational skills, and the ability to multitask in a fast-paced real estate environment. If you're passionate about real estate law and thrive in a friendly, encouraging environment, then this is the position for you

Responsibilities:

● Assist our lawyers in preparing and managing real estate transactions, including purchase and sale agreements, mortgages, and title documents.

● Handle real estate conveyancing from initial instructions through to completion and post-closing matters.

● Manage and organize real estate files with meticulous attention to detail, ensuring adherence to firm protocols and legal deadlines.

● Coordinate with clients, realtors, mortgage brokers, and other parties involved in real estate transactions.

● Prepare land titles documents, transfers, and related real estate documentation.

● Conduct title searches and review title documents for potential issues.

● Efficiently coordinate property closings, ensuring all documentation is complete and accurate.

● Interact professionally and courteously with clients, realtors, and external stakeholders throughout the transaction process.

● Provide essential administrative support, encompassing data entry, file management, and document retrieval specific to real estate and litigation matters.

● Assist with litigation through document management, organizing trial materials, tracking deadlines, and client and attorney support.

● Demonstrate a commitment to professional growth.

● Required Qualifications:

● Diploma or degree in Legal Administration, Office Administration or related field.

● Proficiency with Microsoft Office Suite (Word, Excel, Outlook).

● Exceptional organizational capabilities, keen attention to detail, and adept multitasking abilities.

● Excellent written and verbal communication skills.

● Willingness to become a commissioner for oaths if not currently certified.

● Demonstrated professionalism, integrity, and the ability to uphold strict confidentiality.

Preferred Qualifications:

● Experience in Real Estate Conveyancing - demonstrated proficiency in handling residential and/or commercial real estate transactions.

● Experience as a Litigation assistant.

● Realtiweb - experience using this platform for real estate document preparation and management.

● Lawyer Done Deal - experience with this real estate transaction management system.

● Proficiency in real estate legal terminology, procedures, and documentation.

● Experience with Clio practice management software is beneficial but not required.

● Experience with ALTO;

● Prior experience in a law firm real estate department.

● Knowledge of Alberta real estate law and Land Titles system.

Benefits:

● Competitive compensation commensurate with experience and qualifications.

● Flexibilities in work schedule.

● A focus on work-life balance from the top down.

● Vacation and personal time, in addition to time off in December.

● Collaborative and supportive work environment fostering growth and excellence.

● Comprehensive benefits package.

● Access to continuous training and resources to augment your real estate legal expertise.

Application Process: If you are a motivated Legal Assistant or eager to learn, we encourage you to apply. To be considered, please forward your resume, cover letter, and any pertinent references to addressed to Joe Iwanicki until position is filled.

Join Alloy LLP and be an integral part of our accomplished team, dedicated to achieving optimal outcomes for our clients in real estate transactions and litigation matters. Your expertise and willingness to learn will be vital as we continue to excel and grow our practice.

Job Type: Full-time

Pay: $40,000.00-$70,000.00 per year

Work Location: In person