Event Sales Coordinator
4 days ago
Position Summary
The Event Sales & Coordinator is responsible for driving event bookings while planning, coordinating, and executing all aspects of on-site events. This role balances sales, client relationship management, site tours, logistics, and day-of coordination, ensuring each event runs seamlessly and meets Knollwood's high service standards.
The ideal candidate is highly organized, personable, sales-driven, and thrives in a fast-paced, guest-focused environment.
Key ResponsibilitiesEvent Sales & Client Relations
- Respond to event inquiries via phone, email, and in-person in a timely and professional manner
- Conduct on-site tours of Knollwood's event spaces (Harris Hall, Hitching Post Tent, outdoor areas, golf course)
- Convert inquiries into confirmed bookings and contribute to event revenue targets
- Serve as the primary point of contact for clients from booking through event completion
Event Planning & Coordination
- Assist clients with event timelines, layouts, logistics, and vendor coordination
- Coordinate details including room set-ups, rentals, décor, bar services, and staffing requirements
- Maintain detailed event files and ensure all information is communicated to internal teams
- Create event orders and schedules for staff, vendors, and management
Day-of Event Management
- Be present on-site for events to oversee setup, execution, and teardown
- Liaise with vendors, staff, and clients to ensure a smooth event flow
- Troubleshoot and resolve issues professionally and efficiently in real time
- Ensure events are executed according to contract and Knollwood standards
Administration & Team Collaboration
- Maintain accurate event records, calendars, and documentation
- Collaborate with golf operations, clubhouse staff, bar service, and management
- Assist with post-event follow-up, client feedback, and invoicing where required
- Support marketing and promotional efforts related to event bookings when needed
Job Types: Full-time, Seasonal
Contract length: 9 months
Pay: $20.00-$24.00 per hour
Expected hours: 28 – 44 per week
Benefits:
- Casual dress
- Flexible schedule
- On-site parking
Work Location: In person
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