Event Sales Coordinator

4 days ago

Ancaster, Ontario, Canada KNOLLWOOD GOLF CLUB Full time

Position Summary

The Event Sales & Coordinator is responsible for driving event bookings while planning, coordinating, and executing all aspects of on-site events. This role balances sales, client relationship management, site tours, logistics, and day-of coordination, ensuring each event runs seamlessly and meets Knollwood's high service standards.

The ideal candidate is highly organized, personable, sales-driven, and thrives in a fast-paced, guest-focused environment.

Key ResponsibilitiesEvent Sales & Client Relations

  • Respond to event inquiries via phone, email, and in-person in a timely and professional manner
  • Conduct on-site tours of Knollwood's event spaces (Harris Hall, Hitching Post Tent, outdoor areas, golf course)
  • Convert inquiries into confirmed bookings and contribute to event revenue targets
  • Serve as the primary point of contact for clients from booking through event completion

Event Planning & Coordination

  • Assist clients with event timelines, layouts, logistics, and vendor coordination
  • Coordinate details including room set-ups, rentals, décor, bar services, and staffing requirements
  • Maintain detailed event files and ensure all information is communicated to internal teams
  • Create event orders and schedules for staff, vendors, and management

Day-of Event Management

  • Be present on-site for events to oversee setup, execution, and teardown
  • Liaise with vendors, staff, and clients to ensure a smooth event flow
  • Troubleshoot and resolve issues professionally and efficiently in real time
  • Ensure events are executed according to contract and Knollwood standards

Administration & Team Collaboration

  • Maintain accurate event records, calendars, and documentation
  • Collaborate with golf operations, clubhouse staff, bar service, and management
  • Assist with post-event follow-up, client feedback, and invoicing where required
  • Support marketing and promotional efforts related to event bookings when needed

Job Types: Full-time, Seasonal

Contract length: 9 months

Pay: $20.00-$24.00 per hour

Expected hours: 28 – 44 per week

Benefits:

  • Casual dress
  • Flexible schedule
  • On-site parking

Work Location: In person

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