Elections Specialist

Requisition ID: 19669

Department: Office of the City Clerk

Service: French Language Services & Mun Elections

Branch: Elections Branch

Employment Type: Multiple Temporary Full Time Positions (Up to 12 months)

Work Hours: 35 hours per week

Affiliation: CUPE 503 Inside/Outside

Salary Information: $64, $75,085.92 annually (2024 rates of pay)

Location: 1221-B Cyrville Road

City: Ottawa, ON

Job Category: Administrative and Support Services

Application Close: 04/11/2025

** Note: This competition will be used to staff current and ongoing requirements for up to 12 months from the closing date of this competition. **

JOB SUMMARY

The Elections Office is responsible for the planning, implementation and administration of policies and programs for municipal elections as set out in the Municipal Elections Act, 1996, conducted to the highest standards of fairness, accessibility and accountability.

You are responsible for performing administrative activities in support of elections, by-elections or recounts delivering accessible, consistent and fair opportunities for electors while ensuring the overall confidentiality and integrity of the municipal elections process.

Assigned focus areas include:

• Staffing and training development
• Stakeholder relations and outreach
• Election operations
• Event management and logistics

EDUCATION AND EXPERIENCE

Completion of 2 year community college diploma in Business Administration or General Arts & Sciences

Minimum of 3 years of experience in a customer service role that requires understanding and applying procedures, policies, or statutes in a legislative environment

Experience in administering contracts for the procurement of voting places is an asset

Experience in the delivery of training sessions is an asset

Experience in the coordination and scheduling of personnel is an asset

CERTIFICATIONS AND LICENCES

Valid Ontario unrestricted G class driver's licence (or provincial equivalent) with no more than 6 demerit points accumulated

KNOWLEDGE

• Extensive knowledge of the Municipal Elections Act and Bill 181 along with their regulations
• Extensive knowledge of the corporation, its political and administrative structure, and decision-making procedures
• Knowledge of the City's current ward structure
• Ontario Accessibility for Ontarians with Disabilities Act 2005 (AODA)
• Knowledge of corporate correspondence practices and administrative requirements
• Knowledge of database management
• General knowledge of required hardware associated with the use of an automated voting system
• Knowledge of applicable health and safety legislation, including the rights and duties of workers.

COMPETENCIES, SKILLS AND ABILITIES

• Excellent interpersonal skills with the ability to communicate effectively, both orally and in writing, with all job related contacts
• Results oriented and demonstrated ability to manage workload and complete tasks within prescribed deadlines
• Demonstrate public relations skills, judgement and insight
• Superior computer skills and experience with Microsoft Office Suite
• Demonstrated ability to interpret legislation and to problem-solve
• Highly organized with a demonstrated ability to prioritize, set schedules, handle multiple projects and competing demands, and meet deadlines
• Pay attention to detail
• Demonstrated ability to work independently and within a team environment
• Ability to draft correspondence, reports and action plans
• Excellent organizational skills and strong attention to detail
• Excellent interpersonal and communication skills
• Strong decision making skills
• Strong team player
• Demonstrated ability to work independently and within a team environment
• Demonstrated ability to function well under pressure in a fast-paced environment
• Demonstrated ability to utilize discretion and sound judgment in the handling of sensitive matters
• Ability to lift up to 25lbs
• Ability to work overtime is an explicit requirement of the job
• Proven ability to work under extreme pressure over an extended period of time is an asset

WHAT YOU NEED TO KNOW

• Language Requirement: Various language requirements, some positions require English only OR Bilingual competencies. Some positions require English oral, reading, and writing. Some positions require French oral, reading and writing.
• Driver's License Requirement: A valid Ontario unrestricted G class driver's license (or provincial equivalent) with no more than 6 demerit points accumulated. Some positions require the candidate to use their own transportation.
• You may initially be paid 95% of your starting rate of pay, in accordance with the collective agreement.
• Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements.
• Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.

We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted.

The City of Ottawa promotes the principles of diversity and inclusion and adheres to the tenets of the Canadian Human Rights Act and the Ontario Human Rights Code. We encourage applications from members of Indigenous, Black and other racialized communities, persons with disabilities, women and non-binary persons, persons of all ethnic origins, religions, sexual orientations, classes, gender identities and expressions.

Candidates are encouraged to self-identify as a member of one or more designated employment equity groups in the self-identification questionnaire.

The City of Ottawa provides accommodation to applicants during all parts of the hiring process, upon request. If contacted to proceed to the selection process, please advise us if you require any accommodation.

Accessible formats and communication supports are available upon request. Please contact the Employee Service Centre at extension 12211 or via email at esc-