Academic Progress Specialist

Title under review

The University of Ottawa—A crossroads of cultures and ideas

The University of Ottawa is home to a dynamic community of over 50,000 students, faculty and staff, who live, work and study in both French and English. Our campus is a crossroad of cultures and ideas, where bold minds come together to inspire game-changing ideas. We believe in the power of representation, and that increasing the diversity of our faculty and staff supports this objective. Our goal is to provide students with the best possible learning experience, in an environment that reflects the diversity of its people, their ideas, and their identities.

We are one of Canada’s top 10 research universities—our professors and researchers explore new approaches to today’s challenges. One of a handful of Canadian universities ranked among the top 200 in the world, we attract exceptional thinkers and welcome diverse perspectives from across the globe. Our employees come together around the shared purpose of constant improvement, personal development, service excellence, teamwork and a passion for learning with a desire to make uOttawa and the world a better place. Everyone's contributions are valued, we all play a part in making uOttawa a world-class institution. Most importantly, we make it possible for you to achieve your full potential. Because at uOttawa, you belong

About the Faculty of Medicine

Welcome to the University of Ottawa Faculty of Medicine, the first and largest bilingual medical faculty in Canada. Our learners have access to state-of-the art facilities and specialized institutions as they learn alongside world-class physicians and scientists. Consistently ranked among the top 10 medical schools in Canada, our faculty is among the top faculties of medicine in the world for research impact in biomedical and health sciences.

**Position purpose**:
Report to the Manager, Academic Services and Operations, The Academic Progress Specialist creates an outstanding student experience by providing guidance and advice on academic requirements for the completion of the Undergraduate Medical Education Program in both francophone and anglophone streams. They have full responsibility in the planning and execution of students well as giving advice to students experiencing difficulties and to increase success and retention. They are responsible for the promotion, registration, scheduling, academic advising, maintenance of student records and assessment of all aspects related to the UGME program.

**In this role, your responsibilities will include**:
**Advisory & Administration**: Provide guidance to students and leadership on all questions related to academic regulations and procedures. For students requiring additional support support, provide guidance and direct them to the appropriate services such as the Student Affairs Office at the Faculty or other services offered at the University. Prepare files to be presented to the Promotion Committee and Student Promotion Executive Committee. Prepare contract for students’ leave of absence and conditions to return to the program.

**Academic Review & Planning**: Develop plans for students, in consultation with academic directors, to enable them to improve their academic performance and reach the academic goals and promoting student advancement. Evaluate cases potentially requiring exceptions such as leave of absence, deferrals, failures, extensions, program modification. Build strategies and programs to promote student advancement. Participate in the review of the examination set-up prior to exams to ensure quality assurance.

**Coordination**: Work in close collaboration with partner hospital coordinators regarding student’s accommodations for exams and completion of their mandatory rotations. Ensure students complete all mandatory components of the year 4 clinical electives to meet the AFMC requirements for graduation.

**Operations Management**:
**Registration**: responsible for the registration of students including the lottery for the assignment of the clinical rotations as well as clinical electives.

**Student Records**: responsible for the maintenance of student records including grades, completion of clinical requirements, entrustable professional activities, mandatory modules, medical certificates, accommodations, repeat of courses/year, professionalism issues and fraud cases.

**Examination & Assessment**: responsible for the review of suspicious behaviors flagged during exams and ensure exams and students’ integrity. Report suspicious behaviors to the Exam Promotion Committee. Responsible for the management of grades in course management system and uOcampus. Responsible for scheduling exam reviews. Congregate data from students’ performance in comparing answers and objectives of exam questions to allow students to review their performance at the exam.

**What you will bring**:
University Degree in Administration, business or similar specialty or an equiva