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Payroll Specialist

2 weeks ago

Toronto, Ontario, Canada Bondi Produce and Specialty Foods Full time

About Us:

Bondi Produce & Specialty Foods is Ontario's leading foodservice distributor, fresh-cut processor and packer headquartered in Toronto with over 45 years of history. From our roots as a family-owned produce house, we've grown into a leading platform spanning Toronto, Ottawa, and Calgary. We are a recognized brand amongst Toronto's most distinguished chefs and strive to be a leader in our industry. We are looking for smart, energetic, and curious thinkers who are eager to take on new challenges of "making it happen" for chefs and restauranteurs across the provinces.
We are passionate about food and committed to being on the cutting edge of what's next in our industry, as
B
ondi is on track to become Canada's leading fresh produce distribution platform. 

The Role:

Reporting to the Director, Human Resources, the Payroll Specialist is responsible for managing and executing accurate, timely payroll processes for 500+ hourly and salary employees across multiple sites in different provinces providing exceptional service to employees and internal stakeholders. This role ensures compliance with Canadian payroll legislation, maintains employee trust, and supports organizational efficiency by leveraging ADP Workforce Now (WFN) for payroll administration and working closely with HR and Finance to ensure accurate employee data and cost reporting.

Key Responsibilities:

  • Process bi-weekly payroll across multiple sites using ADP Workforce Now.
  • Accurately calculate earnings, deductions, benefits, and government remittances.
  • Ensure full compliance with federal, provincial, and local payroll regulations.
  • Handle payroll-related inquiries and resolve any discrepancies swiftly.
  • Prepare and reconcile payroll reports for Finance and HR leadership.
  • Support year-end processes (e.g., T4s, ROEs, and government filings).
  • Collaborate with HR on employee data changes—onboarding, transfers, terminations.
  • Continuously audit workflows to ensure accuracy and identify process improvements.

Qualifications:

  • 5-7 years of professional payroll experience in a multi-site environment.
  • Experience in food distribution, manufacturing, or processing settings is highly preferred.
  • Proficiency in ADP Workforce Now is required.
  • Strong understanding of Canadian payroll legislation and compliance standards.
  • Advanced Excel skills (proficiency with Pivot Tables, VLOOKUPs, and complex formulas for auditing is required).
  • Strong organizational and communication capabilities.
  • Payroll Compliance Practitioner (PCP) certification is an asset.

Key Attributes for Success:

Technical Expertise

  • Deep knowledge of ADP Workforce Now and its functionalities.
  • Strong understanding of Canadian payroll legislation and compliance.
  • Ability to manage multi-site payroll complexities.

Accuracy & Attention to Detail

  • Meticulous approach to auditing and validation to ensure 100% payroll accuracy.

Time Management

  • Ability to meet strict payroll deadlines consistently.
  • Efficient in handling high-volume transactions under time pressure.

Problem-Solving

  • Quick resolution of payroll discrepancies and employee inquiries.
  • Proactive in identifying process improvements and preventing issues.

Confidentiality & Integrity

  • Maintains strict confidentiality of employee data and financial information.
  • Demonstrates ethical decision-making in sensitive situations.

Communication Skills

  • Clear and professional communication with employees, HR, and Finance teams.
  • Ability to explain payroll processes and policies in simple terms.

Adaptability

  • Comfortable working in a fast-paced food distribution and processing environment.
  • Flexible to handle changing regulations, technology updates, and organizational needs.

Analytical Skills

  • Strong ability to interpret payroll reports and identify trends.
  • Competent in using Excel for data analysis and reporting.

What We Offer:

  • Onsite, Monday - Friday from 8:00 AM – 4:30 PM.
  • A comprehensive benefits package.
  • Dynamic working environment and a great place to work.
  • On-site fitness centre.
  • Staff grocery purchase program.

Compensation:

  • The salary range for this position is
    $75,000 – $80,000
    , commensurate with experience.

Interested candidates
are encouraged to apply directly by sending their resume to

.

Note to Recruiting Agencies:

We kindly ask that recruiting agencies do not contact us regarding this position as we are not seeking external recruitment support at this time.

Thank you for your understanding.