Subcontract Administrator

5 days ago

Vaughan, Ontario, Canada Plan Group Inc. Full time

Are you process driven and detail oriented? Does being part of an organization that helps build multi-million dollar projects excite you?
Take the leap and make your mark at Plan Group

As a
Subcontract Administrator
, you will:

  • Administer and issue subcontract documentation and follow up with vendors as necessary.
  • Comply with the subcontract requirements and execute between internal and external stakeholders.
  • Assist in Subcontractor set up process in SAP.
  • Process frequent contract revisions in SAP and ensure accuracy on cost codes and billing.
  • Continuously reach out to PM's for invoice approvals and discrepancies.
  • Communicate with Subcontractors to address payment inquiries.
  • Administer statutory declarations, WSIB, safety documents, and follow up with expired certificates.
  • Continuously update invoice status in SAP by ensuring all required documents are updated.
  • Review Subcontractor monthly statements to identify any missed invoices.
  • Provide support on Job Start-Up process which includes; Job Setup in SAP, budget uploads, file contracts, and obtain necessary signatures.

Our ideal candidate has:

  • College/University Diploma in Accounting, Business Admin or relevant experience
  • Minimum two (2) years of experience in finance administration
  • Advanced knowledge of Microsoft Office, especially Excel
  • Time management and organizational skills.
  • Exposure to SAP an asset.

When you join
#TeamPlanGroup
, you're not just starting a job – you're building a career with one of Canada's most respected contractors. Proudly recognized as a
Top Employer in Canada for three consecutive years
, Plan Group offers the opportunity to work on
landmark projects
that shape communities for the future.

As part of our global network, you'll gain access to unparalleled resources, innovative technologies, and endless opportunities to contribute to impactful work. From advanced technology to complex infrastructure, every project is a chance to build your skills and leave a legacy.

Bring your talent, energy, and ideas, and let's build something extraordinary – together.

For more information, follow us on social media and visit our website at

Thank you for your interest in joining Plan Group, an equal opportunity employer. Please note that due to the volume of applicants, only those selected for an interview will be contacted.

Accommodations for applicants with disabilities will be made during the recruitment process.

Should you be contacted for an interview, please advise if accommodations are required.

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