Operations Manager

2 days ago

Windsor, Ontario, Canada Synectics Inc. Full time $60,000 - $90,000 per year

Key Responsibilities
Operational Leadership

  • Oversee day-to-day administrative and business operations to ensure a safe, efficient, and healthy work environment.
  • Identify and implement improvements across internal systems, information flow, and organizational planning.
  • Collaborate on agency-wide initiatives including strategic planning, risk management, and operational priorities.
  • Ensure compliance with OHSA, PHIPA, AODA, Human Rights Code, and other relevant legislation.
  • Serve as Acting Executive Director when required.

Finance & HR Administration

  • Support the development and management of organizational budgets in alignment with strategic goals.
  • Monitor financial performance, analyze variances, and identify risks or opportunities.
  • Improve procurement processes, financial controls, and cost-saving initiatives.
  • Ensure compliance with accounting standards and internal financial policies.
  • Support HR functions including employment letters, payroll, benefits, RRSP administration, vacation/sick day tracking, and T4s.
  • Ensure proper handling of petty cash and stipend processes.

Information Technology & Facilities

  • Oversee IT and facilities strategy, ensuring systems and tools align with organizational needs.
  • Lead IT and facilities teams or vendors, ensuring compliance with safety, health, and environmental regulations.
  • Manage building leases, contracts, insurance policies, and procurement.
  • Oversee facility operations including maintenance, building systems, and risk mitigation.
  • Serve as the AODA Lead, promoting accessibility improvements across the organization.

Qualifications

  • 7+ years of senior leadership experience in the non-profit sector.
  • Strong hands-on finance experience; Sage Accounting knowledge preferred.
  • Experience managing operations across IT, facilities, HR, and finance.
  • Solid understanding of industry regulations and compliance requirements.
  • Strong analytical, organizational, and problem-solving skills.
  • Advanced Microsoft Office (Word, Excel, PowerPoint, Access).
  • Proven experience leading and developing multi-functional teams.
  • Experience implementing organizational change and improvement initiatives.
  • CPA designation, MBA, or related university degree is considered an asset.
  • Commitment to equity, diversity, inclusion, and supporting equity-deserving communities.

Working Conditions

  • 35 hours per week with flexible scheduling between 9:00 a.m. - 5:00 p.m.
  • Occasional evenings or weekends as required.
  • Background Sector Screening required prior to employment.

Benefits

  • Extended Health & Dental
  • Employee Assistance Program
  • Life & Long-Term Disability Insurance
  • RRSP matching program
  • Professional development support

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