Accounts Payable Administrator

In this role you will:

• Complete daily entry of invoices, match, accurate coding of GL and code invoices in the accounting system payments to facilitate the approval process
• Complete payments and control expenses by processing, verifying and paying vendors invoices (inventory & non-inventory) as well as employee expense.
• Negotiate discount reimbursement agreements; cancel interest fees; request copies of invoices and/or credit notes.
• Respond to suppliers' inquiries as well as Liaising with business managers in a timely and professional manner to ensure satisfactory service as it relates to the AP functions. Identify issues from the root source/cause and bring resolution to minimize/eliminate recurring symptoms or concerns.
• Investigate and resolve supplier account discrepancies, posting errors and invoice/payment inquiries.
• Vendors' Statement reconciliations to ensure completion and accuracy of both vendor and company information. Responsible to ensure that the reconciling items are minimal and addressed in a timely manner.
• Support various staff members for proper and timely authorization in order to take all available early payment discounts and ensure good relations with vendors.
• Monitor the Accounts Payable and received-not-vouchered sub-ledgers to ensure that all payables are paid in a timely manner. Report weekly to the Accounts Payable Team Leader and Manager.
• Daily review, action and monitor of service requests received through the Accounts Payable mailbox, assignment of work orders to AP team members and ensuring all request are addressed in a timely manner
• Prepare spreadsheets for analysis purposes as assigned.
• Day to day tasks such as creation of vendor files in the system for new vendors, setting up EFT vendors, etc.
• Support manager on implementing new procedures, changes to existing processes and assist with testing and documenting new procedures
• Support Training for new AP administrators when needed and assist on Training Manuals for the Department.
• Back up/support Accounts Payable associate functions in periods of absence.
• Support/helping out when workload is excessive (this includes entry of invoices, cheque runs, supplier statement reconciliations, responding to enquiries/service requests from the business or vendors, etc.)
• Other duties as assigned

The Qualifications and Experience we like to see:

• Completion of University/College in Accounting or related discipline
• 2-3 years experience in Accounts Payable
• Strong MS Excel Skills 
• Experience with Oracle – Cloud SAP and SAP Concur are an asset 
• Strong communication, time management, organization, and decision making skills
• Highly motivated and capable of working in a fast-paced environment

Why members of our Corporate team love working at Sleep Country Canada/Dormez-vous?:

• This is not a job but a CAREER with opportunities for growth and advancement
• Diverse and inclusive work environment
• We will invest in you and provide extensive training, mentoring and continuous development
• Access to training and development platforms
• Full medical, dental benefits and a Deferred Profit Sharing Program
• Annual Wellness Credit of up to $250.00 for any products/services that improve your health and well-being, i.e., health assessments, nutrition counselling, hiking shoes, a yoga outfit or fitness equipment
• Associate Discount Program where you will be able to enjoy some of the world's best sleep products
• Maternity/Parental leave top up benefits
• Tuition Reimbursement Program that covers professional AND personal development
• Long service awards, celebrations and other social events
• Associate Referral Program
• Paid day off to volunteer at your local charity of choice
• Recognized as one of Canada's Most Admired Corporate Cultures in 2023 by Waterstone Human Capital

Additional Information

This is a current open position.  The salary range for this position is $50,000 - $60,000 annually.  Actual salary for the role may vary depending on work location of the successful candidate and other factors including but not limited to, skills, education, experience, working conditions and the local labour market.

Our recruitment process incorporates various screening technologies, which may include AI, to screen for employability or suitability. Human recruiters review all applications.

Inclusion & Belonging

We are committed to building a company culture of inclusion and diversity where differences are embraced and valued, this allows us to better understand and meet the needs of our customers and the communities we serve. We want to ensure every job applicant is treated fairly and with respect regarding race, national or ethnic origin, religion, age, gender, sexual orientation, or disability. Upon request, accommodations are available during all stages of the recruitment process.