Bookkeeper

1 week ago

Toronto, Ontario, Canada Russell Alexander Collaborative Family Lawyers Full time

Legal Bookkeeper

Full Job Description

We are currently seeking an experienced Legal Bookkeeper with hands-on Clio Manage experience to join our finance team. The ideal candidate will bring a strong understanding of legal accounting principles, excellent working knowledge of trust accounting in compliance with LSO and Law Society guidelines, and a proven ability to support the financial operations in a law firm environment.

Key Skills & Experience

  • Proficient in trust accounting and compliance with LSO and Law Society guidelines.

  • Skilled in Clio Manage, including:

  • Matter-level billing and WIP management

  • Accounts receivable (AR) tracking and follow-up
  • Trust and operating account management
  • Bank reconciliations
  • Experienced with Clio integrations, including QuickBooks Online, payment processors, and document management tools.
  • Extensive knowledge of legal billing cycles, including retainer replenishments and trust-to-general transfers.
  • Strong understanding of law firm accounting principles, including WIP, AR, AP, and disbursements.

  • Ability to generate, analyze, and interpret Clio financial reports, including:

  • A/R aging

  • WIP
  • Trust listings
  • Firm and associate performance reports
  • Skilled in maintaining audit-ready records and supporting year-end reconciliations.
  • Effective communicator, capable of working collaboratively with lawyers, clerks, and finance team members.

Key Responsibilities

  • Report directly to the Director of Finance and support daily and monthly bookkeeping operations.
  • Prepare and distribute monthly collection reports and weekly trust management reports to associates.
  • Conduct client outreach on outstanding receivables and manage files referred to collections.
  • Ensure proper GL coding and allocation of firm expenses.
  • Attend regular review meetings with the Director of Finance.
  • Post operating account and credit card expenses accurately in QuickBooks Online.
  • Day to day reconciliation of all accounts.
  • Maintain accurate financial records to meet compliance and audit standards.
  • Assist with payroll processing and employee expense reimbursements.

Qualifications

  • Minimum 2+ years of experience in a legal bookkeeping or law firm accounting role.
  • Proficiency with Clio Manage and QuickBooks Online is required.
  • Strong working knowledge of LSO trust compliance and legal accounting best practices.
  • Exceptional attention to detail, organization, and confidentiality.
  • Ability to work independently and meet deadlines in a fast-paced legal environment.
  • Must have legal bookkeeping experience

Job Type: Full-time

Pay: From $70,000.00 per year

Work Location: Remote

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