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Accounts Payable Administrator
2 weeks ago
At Beedie, we foster talent, encourage innovation, and reward success.
We're always looking for like-minded people to join our team and share our passion for doing the best work of our lives. Our approach is simple: we work hard, we have fun, and we make a difference. And, we've been recognized as a top employer provincially and nationally. Our people are the heart and soul of our organization. If you are passionate, hardworking, ambitious, and want to be part of a dynamic and growing company that will take your career forward, join us.
Position Overview
We're looking for a detail-oriented and proactive Accounts Payable professional to join our team. In this role, you'll manage full-cycle accounts payable, from invoice processing and vendor setup to statement reconciliations and reporting. You'll play a key role in keeping our financial operations running smoothly while building strong relationships with internal and external partners.
If you're organized, enjoy working with numbers, and take pride in accuracy, this is a great opportunity to grow your career in a supportive, fast-paced environment.
Key Responsibilities
- Receive, sort and code invoices and supporting documents
- Ensure invoice information is accurate
- Match invoices to supporting documentation such as purchase orders and tickets
- Enter invoices into Yardi (electronic invoice approval software)
- Maintain Vendor database, and verbally verify Vendor information
- Prepare bi-weekly reports for invoices that surpass their due dates
- Assist manager in month-end closing duties
- Assist in maintaining all intercompany AR & AP records
- Communicate with internal & external stakeholders to ensure strong relations are maintained
- Follow all aspects of month end close activities to meet deadlines
- Assist with preparation of audit information and support
- Handle special projects, responsibilities and other duties as assigned by Management
Desired Skills And Experience
- Minimum 1 year of experience in accounts payable.
- Intermediate skills in Microsoft Excel
- Attention to detail and high level of accuracy.
- Accurate and fast keypunch ability and good aptitude with numbers
- Ability to prioritize work and manage multiple tasks, likely with competing priorities
- Ability to regularly interact with staff and management to provide or obtain related information
- Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, operation of calculators, copy machine, etc
- Strong work ethic, sense of responsibility and confidentiality
- Strong decision making, communication (both verbal and written), and analytical skills
- An organized self-starter who is able to work independently
- Strong interpersonal skills and the ability to contribute effectively within a team environment
- Intermediate to advanced knowledge of Yardi accounting software an asset
$50,000 - $60,000 a year
The annual base pay range for this position will be based on the desired experience level for this role. Additionally, Beedie recognizes exceptional individual and team performance through our pay-for-performance bonus program. Factors that contribute to pay decisions include: relevant business and candidate factors such as market location, education, job-related knowledge, skills, experience, and organizational needs.
The base salary and bonus are just a few key components of the overall compensation at Beedie. We also provide generous learning and development support, comprehensive group health benefits, vacation, maternity leave top-up, RRSP matching, paid time for volunteering, and more...
We value your interest in Beedie. While we can only respond to shortlisted applicants, we will keep your information on file and consider you for future opportunities as they come available.
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
