Administrative Assistant

4 hours ago

West Kelowna BC VZ E, Canada Grizzli Winery Ltd. Full time

Overview

We are seeking a proactive, detail-oriented, and organized Administrative Assistant / Accounting Assistant to join our team. This role supports the day-to-day operations of our organization within a restaurant / winery environment and works closely with management to ensure smooth daily operations.

The successful candidate will have some bookkeeping or accounting experience, strong clerical and organizational skills, and a positive, can-do attitude. While advanced bookkeeping experience is not required, a willingness to learn, enjoy working with numbers, and efficient use of time during work hours are essential.

Duties

  • Provide administrative support to the manager with day-to-day operational tasks
  • Track tasks, follow up on action items, and ensure deadlines are met
  • Utilize QuickBooks and other accounting software for bookkeeping, invoicing, and financial record-keeping
  • Assist with billing, accounts payable/receivable, and basic bookkeeping tasks
  • Maintain and update accurate financial and administrative records
  • Perform clerical duties including filing, data entry, and document preparation
  • Answer and respond to phone calls and emails professionally
  • Assist with problem-solving and handling issues as they arise
  • Research and assist with applications for government grants
  • Source and procure products and/or services as needed
  • Prepare correspondence and reports for internal and external use
  • Other duties as assigned

Requirements

  • Proven experience in office management, clerical work, or administrative support roles
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
  • Experience with QuickBooks or similar accounting software is highly preferred
  • Strong organizational skills with the ability to prioritize tasks effectively
  • Excellent communication skills with professional phone etiquette; bilingual abilities are a plus
  • Knowledge of bookkeeping principles and basic accounting procedures
  • Ability to handle multiple responsibilities efficiently while maintaining attention to detail
  • Strong typing skills and computer literacy to support various administrative functions
  • Personal assistant or customer support experience is advantageous

This position offers a rewarding environment for proactive professionals eager to contribute their organizational talents. Candidates should demonstrate excellent time management skills and a commitment to providing outstanding customer service in a fast-paced office setting.

Job Type: Full-time

Pay: From $20.00 per hour

Expected hours: 40 per week

Benefits:

  • Extended health care
  • On-site parking

Work Location: In person

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