Accounting Clerk/Receptionist

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Position Summary:

Under the direction of the immediate supervisor, receives, sorts, verifies, prepares and processes various documents related to purchasing, invoicing, accounts receivable or other accounting matters. Using computerized information systems, performs data entry necessary to update accounts and files. Verifies and corrects data transmitted.

Major Duties and Responsibilities:

1. Receives and sends, sorts, verifies, processes and prepares various accounting documents such as purchase orders, invoices, cheque requisitions, receivables, etc. Assigns transactions to correct accounts and sub-accounts. Ensures that documents are accurate and have been approved by the relevant authority. Performs calculations and makes corrections where necessary.

2. Using computerized information systems, performs data entry necessary to update accounts and files. Opens accounts according to specific instructions. Reviews validation reports produced by the system. Verifies and corrects data transmitted. Scans documents and verifies scanning quality.

3. Maintains and queries databases. Reviews and corrects data.

4. Sorts, codes, files and matches documentation according to established methods

5. Follows up on orders. Investigates any discrepancies within established procedures. Obtains and provides factual information related to sphere of activity by telephone or in person. Refers unusual cases to person responsible.

6. Reconciles statements and participates in the reconciliation of accounts.

7. Requests security back-up copies of computerized information systems.

The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks which may be performed by an employee whose position has been matched to this generic job description.

Other Qualifying Skills and/or Abilities:

1. Demonstrated attention to detail.

2. DEP (Accounting), one (1) year related experience

3. Proven ability to transmit and receive information accurately.

4. Experience maintaining accurate record keeping.

5. Proven knowledge of Microsoft Word, Excel and Outlook.

6. Accounting background and experience with administrative duties an asset.

7. Organization skills with ability to prioritize and meet weekly and monthly deadlines.

8. English and French spoken and written.

9. Able to communicate detailed information clearly to clients.

10. Customer service oriented, demonstrated professionalism and diplomacy under pressure.

11. Able to meet deadlines and problem solve when deadlines are at risk.

12. Experience with Banner an asset.

1. The individual chosen for this role will be required to be on-site full-time, five days per week.

As one of Montreal's Top Employers, here is what we offer:

• Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
• Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
• Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
• Competitive vacation policy
• Two (2) personal days
• Two (2) floating holidays
• Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
• Paid time off over the December holiday period
• Tuition waiver for regular employees and their dependents

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.

Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # (qualifier) on a scale of 0-4.

For a definition of our language proficiency levels, please click

here

.

Minimum Education and Experience:

DEP - Business Administration 1 Year Related Experience /

Hourly Salary:

(MUNACA Level C) $ $30.62

Hours per Week:

33.75 (Full time)

Supervisor:

Associate Director, Finance and Operations

Position End Date (If applicable):

Deadline to Apply:

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence,

.