Transaction Coordinator

2 weeks ago

Vancouver, British Columbia, Canada Marcus & Millichap Full time $60,000 - $65,000 per year

Job Posting:
Transaction Coordinator – Commercial Real Estate

Location:
Vancouver, BC

Employment Type:
Full-Time, In-Office | Contract - Temporary maternity leave coverage (expected duration: 12 months)

Experience Level:
2+ years in an administrative, operations, or transaction coordination role

Industry:
Commercial Real Estate

About The Role
We're a high-performing commercial real estate team seeking a Transaction Coordinator to provide essential in-office administrative support to our group of three senior brokers, two associate brokers, and a marketing coordinator. This is a pivotal role that ensures our team runs efficiently, professionally, and collaboratively. You'll help us stay organized, client-focused, and ahead of deadlines.

What You'll Do

  • Prepare and manage documents related to offers, listing packages, and deal execution
  • Coordinate internal team schedules and client appointments
  • Organize, attend, and document team meetings — track action items and follow-ups
  • Maintain document management systems and transaction records
  • Liaise with lawyers, clients, municipalities, and other stakeholders to gather or relay required information
  • Assist with property research, marketing coordination, and compiling reports which include but is not limited to:
  • Preparing closing documents and conveyancing packages for execution to law firms ahead of completion dates.
  • Preparing internal accounting documents related to property transaction reconciliation.
  • Organizing, tracking, creating and submitting internal agent commission invoices.
  • Drafting various legal assets such as Letters of Intent, Exclusive Listing Agreements, Contracts of Purchase and Sale
  • Confidentiality Agreements and bid summaries on an ad-hoc basis upon direction from the broker team for issuance to prospective parties.
  • Utilizing extra-provincial data systems such as Sitewise, Autoprop, Salesforce (or other CRMs), BC Registry, GIS sites, SpinIIHost to collect documentation required for the preparation of brokerage-required compliance documents such as FINTRAC and BCFSA forms.
  • Support our brokers with anything needed to move transactions forward smoothly

What We're Looking For

  • Proven experience in an administrative or coordination role — ideally in commercial real estate, brokerage, legal, or project management
  • Meticulous attention to detail and strong organizational skills
  • Comfortable juggling multiple priorities with tight deadlines
  • Excellent written and verbal communication
  • Strong proficiency in Microsoft Office, Google Workspace, and CRM/project management tools
  • Positive, self-motivated, and proactive mindset

Why Join Us?
You'll be part of a supportive team that's active across a diverse range of commercial asset classes and client relationships. We value reliability, precision, and initiative — and you'll play a key role in shaping the operational backbone of our success.

Interested?
We'd love to hear from you. Apply through LinkedIn or send your resume and a short note about why you're a great fit to

The anticipated salary range for candidates who will work in Vancouver, BC, Canada is $60,000 - $65,000 annual. The final salary offered to a successful candidate will be dependent on several factors that may include but are not limited to the type and length of experience within the industry, education, etc. Marcus & Millichap is a multi-state employer, and this salary range may not reflect positions that work in other states.

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