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Transaction Coordinator

2 weeks ago

Vancouver, British Columbia, Canada Marcus & Millichap Full time $60,000 - $80,000 per year
Job Posting: Transaction Coordinator – Commercial Real Estate Location: Vancouver, BC Employment Type: Full-Time, In-Office | Contract - Temporary maternity leave coverage (expected duration: 12 months Experience Level: 2 years in an administrative, operations, or transaction coordination role Industry: Commercial Real Estate About the Role We're a high-performing commercial real estate team seeking a Transaction Coordinator to provide essential in-office administrative support to our group of three senior brokers, two associate brokers, and a marketing coordinator. This is a pivotal role that ensures our team runs efficiently, professionally, and collaboratively. You'll help us stay organized, client-focused, and ahead of deadlines. What You'll Do Prepare and manage documents related to offers, listing packages, and deal execution Coordinate internal team schedules and client appointments Organize, attend, and document team meetings — track action items and follow-ups Maintain document management systems and transaction records Liaise with lawyers, clients, municipalities, and other stakeholders to gather or relay required information Assist with property research, marketing coordination, and compiling reports which include but is not limited to: Preparing closing documents and conveyancing packages for execution to law firms ahead of completion dates. Preparing internal accounting documents related to property transaction reconciliation. Organizing, tracking, creating and submitting internal agent commission invoices. Drafting various legal assets such as Letters of Intent, Exclusive Listing Agreements, Contracts of Purchase and Sale Confidentiality Agreements and bid summaries on an ad-hoc basis upon direction from the broker team for issuance to prospective parties. Utilizing extra-provincial data systems such as Sitewise, Autoprop, Salesforce (or other CRMs), BC Registry, GIS sites, SpinIIHost to collect documentation required for the preparation of brokerage-required compliance documents such as FINTRAC and BCFSA forms. Support our brokers with anything needed to move transactions forward smoothly What We're Looking For Proven experience in an administrative or coordination role — ideally in commercial real estate, brokerage, legal, or project management Meticulous attention to detail and strong organizational skills Comfortable juggling multiple priorities with tight deadlines Excellent written and verbal communication Strong proficiency in Microsoft Office, Google Workspace, and CRM/project management tools Positive, self-motivated, and proactive mindset Why Join Us? You'll be part of a supportive team that's active across a diverse range of commercial asset classes and client relationships. We value reliability, precision, and initiative — and you'll play a key role in shaping the operational backbone of our success Interested? We'd love to hear from you. Apply through LinkedIn or send your resume and a short note about why you're a great fit to