Coordinator, People and Culture

As a recognized national business law firm, we support, grow, and impact our communities through our work. We help entrepreneurs, companies, and professionals shape and build the Canadian economy.

When you start a career with Miller Thomson, you join a firm that puts its people first. We provide the opportunity to influence the course of your career, community, and workplace with the support and backing of a national organization. While teamwork and collaboration are hallmarks of our culture, we accept and encourage individuality. You can expect a friendly, safe, and supportive environment where your colleagues will rally around to help you succeed.

Find the spark that will propel your career to new heights. Apply today to join a firm that is dedicated to you.

We are seeking a Coordinator, People and Culture to join our team in the Calgary office.

The People and Culture Coordinator supports the delivery of human resources services across the Western offices while contributing to the Firm's national People and Culture initiatives. Reporting to the Regional People and Culture Manager (West), this role supports the implementation of integrated People and Culture programs that strengthen organizational capability, advance the Firm's strategic priorities, and promote consistent, high-impact practices across all offices. Building strong relationships with Firm members as well as external stakeholders, they will play an important role to support employee lifecycle changes, data administration, performance management and process execution.

Key Responsibilities:

Operational Support

• Provides local office operational support to the Regional Manager, People and Culture (West).

Total Rewards and Employee Lifecycle Administration

• Maintain personnel records, ensuring accuracy and confidentiality at all times.
• Draft correspondence for various employee lifecycle events.
• Monitor employment milestones (ie. probation and fixed term employment arrangements).
• Prepare bi-weekly payroll for submissions to Total Rewards – Payroll.
• Review new hire documents for completion and follow up as necessary.
• Provide instructions for pay changes/amendments/interruptions/deductions.
• Answer employee inquiries regarding benefits programs and monitor P&C Inbox for the West.
• Procedures for Business Services employees and overflow support for lawyer procedures.
• Off-boarding support and coordination.
• Departure memos for administrative firm members - determine vacation payout/claw back, prepare draft for review.
• Monitor and assist with short-term and long-term disability (STD/LTD) claims, including assisting with preparation for employees returning to work.

Performance Management

• Supports the performance review process, ensuring self-appraisals and evaluations are completed on time, tracking progress and providing follow-up as needed.
• Coordinate performance review meetings for respective offices.

Time Management

• Monitor time and attendance database, updating records as required, and auditing employee entitlements and balances in respective offices for accuracy.

Additional Tasks

• Process invoices, department and individual expenses as required, ensuring accuracy and compliance with Firm policies.
• Support employee relations by responding to inquiries, identifying issues, and connecting employees with the appropriate People & Culture resource.
• Actively participates in Health and Safety program, the Social Committee for the local office.

Special Projects

• Contributes to local and national People and Culture projects, ensuring alignment with business priorities and best practices.

What you'll bring:

• Minimum 3-5 years' experience in a coordinator support role, ideally within a Human Resources environment.
• Post-secondary education in Business, Administration or Human Resources, or a related field.
• Experience working in a law firm or professional services environment considered an asset.
• Advanced technical skills in MS Office (Word, Excel, PowerPoint) and HRIS systems.
• Ability to quickly learn and adapt to new tools, systems, and software.
• Strong organizational and time-management skills with attention to detail.
• Effective written and verbal communication skills.
• Ability to handle confidential and sensitive information with discretion.
• Strong interpersonal skills and the ability to build relationships at all levels of the organization.
• Problem-solving skills with a proactive and solutions-focused mindset.
• Ability to manage multiple priorities in a fast-paced environment.
• Knowledge of HR best practices, employment standards, and people operations processes.

What we offer:

We believe in the importance of a Total Compensation package, ensuring our mix of salary, benefits, and perks are competitive within the market as well as a work-life balance. We offer:

• A comprehensive Benefits package that includes Health, Dental and Vision Care, Employee Assistance Program, Life Insurance, Short Term and Long Term Disability Insurance, 3+ Weeks' Vacation and 10 Personal Days;
• A Diverse and Inclusive Workplace;
• Flexible working options;
• Maternity Leave Top-up;
• A Firm matching Group Retirement Savings plan;
• An individual TFSA with low fund management fees and competitive investment options;
• Employee Assistance Program to support you and your family;
• A wellness spending account to foster employee well-being;
• Professional Development opportunities;
• Employee appreciation events;
• Charitable giving programs.

Who we are:

Miller Thomson LLP is one of Canada's fastest-growing national business law firms, with ten offices across the country. Our consistent ability to provide practical, creative and cost-effective advice, combined with an unyielding service commitment to our clients and a strong dedication to our lawyers, staff and the communities in which we practice, gives us a unique position in the Canadian legal industry.

Miller Thomson LLP is an equal-opportunity employer and is committed to equity, diversity, inclusion, and accessibility.

While we thank all applicants for their interest, due to the high volume of applications we receive, we are unable to respond to queries individually, and only those selected for an interview will be contacted. No phone calls or agencies, please.

Miller Thomson will provide accommodation on request throughout the recruitment, selection and assessment process for applicants with disabilities. If you require accommodation, please inform our Talent department of the nature of the accommodation that you may require, to ensure your equal participation.