Virtual Assistant

1 week ago

Remote, Canada Chamberlain Property Group Full time

Job Summary

We are seeking a highly organized and detail-oriented Virtual Assistant to support our team remotely. The ideal candidate will possess strong administrative, clerical, and customer service skills, with experience in office management and data entry. This role involves managing various administrative tasks, providing excellent customer support, and ensuring smooth daily operations through effective communication and organizational skills.

Duties

  • Manage scheduling, appointments, and calendar coordination using Google Workspace and Microsoft Office tools
  • Handle data entry and maintain accurate records using QuickBooks and bookkeeping software
  • Respond to emails and phone inquiries via multi-line phone systems with professional phone etiquette
  • Provide customer support through chat, email, or phone, ensuring high levels of customer satisfaction
  • Assist with filing, document proofreading, and organizing digital files for easy retrieval
  • Support front desk operations in medical or dental office settings, including patient check-in/out and appointment reminders
  • Perform administrative tasks such as typing correspondence, preparing reports, and managing office supplies
  • Support bookkeeping activities like invoicing, billing, and financial record keeping

Requirements

  • Proven clerical or administrative experience with proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace
  • Strong computer skills including data entry, proofreading, and document management
  • Experience with QuickBooks or similar bookkeeping software preferred
  • Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment
  • Previous customer service experience with strong communication skills and phone etiquette
  • Familiarity with front desk operations in medical or dental offices is a plus
  • Ability to handle multi-line phone systems professionally and courteously
  • High level of accuracy in typing and data entry tasks
  • Strong organizational skills to manage multiple priorities effectively
  • Experience in medical office or dental receptionist roles is advantageous

This position offers an excellent opportunity for individuals seeking a flexible remote role that leverages their administrative expertise while providing valuable support to our team.

Job Types: Full-time, Part-time

Pay: $90,000.00-$105,000.00 per year

Expected hours: 27 per week

Benefits:

  • Dental care
  • Employee assistance program
  • Extended health care
  • Life insurance
  • Paid time off
  • RRSP match

Work Location: Remote

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