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Office Manager
3 hours ago
About Maritime Respiratory Care
Maritime Respiratory Care provides home oxygen and respiratory support services to clients across Prince Edward Island. We are committed to delivering safe, reliable, and compassionate care that allows clients to live comfortably at home. Our team values organization, strong communication, and a patient-first mindset.
Office Manager
Position Summary
We are seeking a highly organized Office Manager / Operations Coordinator to support the daily operations of our growing respiratory care service. This role is central to coordinating patient services, managing administrative workflows, and supporting clinical and field teams.
Key Responsibilities
Patient & Service Coordination
- Schedule and coordinate oxygen setups, deliveries, swaps, and pickups
- Act as the primary point of contact for clients, families, and caregivers
- Track active client services and equipment assignments
Billing & Administration
- Prepare and submit invoices to provincial programs, facilities, and private-pay clients
- Follow up on accounts receivable and maintain billing documentation
- Maintain accurate patient records and service logs
Inventory & Compliance
- Track, reorder, and manage oxygen equipment and supplies
- Maintain equipment logs and service documentation
- Support privacy, regulatory, and compliance requirements
Team & Vendor Support
- Coordinate schedules for respiratory therapists and field staff
- Communicate with suppliers and service vendors as required
Reporting
- Assist with weekly operational reporting and reconciliations
- Support month-end administrative and financial close
Qualifications
Required
- Minimum 2 years of experience in healthcare administration, medical office work, or operations
- Strong organizational, communication, and time-management skills
- Comfortable handling confidential health information
- Proficient with office software and scheduling systems
- Calm, detail-oriented, and responsive in a fast-paced environment
Assets (Nice to Have)
- Experience in home respiratory care, oxygen services, or medical equipment
- Knowledge of provincial healthcare funding programs
- Familiarity with healthcare billing processes
Why Join Maritime Respiratory Care
- Meaningful work supporting patient comfort and independence
- Stable, full-time role in a community-focused healthcare organization
- Opportunity to grow into senior operational responsibilities
- Supportive team environment with clear processes and room for initiative
Job Type: Full-time
Pay: $25.00-$35.00 per hour
Expected hours: 80 per week
Benefits:
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Store discount
- Vision care
Application question(s):
- Do you communicate, read and write well in the English language?
Language:
- English (required)
Work Location: In person
