Finance & Operations Coordinator

3 days ago

Vancouver BC VA P, Canada Craine Projects ltd Full time

About Us

Craine Projects Ltd. is an award-winning design-build firm known for creating high-quality, design-forward landscape solutions that maximize long-term value for clients. Our team blends craftsmanship, creativity, and operational excellence to deliver thoughtful outdoor spaces across the Lower Mainland.

Position Overview

The Finance & Operations Coordinator plays a vital role in keeping our financial and operational systems organized and connected.

This position supports accurate bookkeeping and payroll readiness, coordinates documentation and communication with our external accounting team, and ensures key administrative processes run smoothly. It's ideal for someone who enjoys organization, consistency, and ensuring all the moving parts stay aligned.

This is a part-time role (20–30 hours/week) with flexibility and potential to grow with the company.

Key Responsibilities

Bookkeeping & Finance Coordination

  • Upload weekly transaction and bank statement files to QuickBooks/HubDoc
  • Prepare payroll summaries, reimbursements, and ROEs for accountant review
  • Track accounts payable and receivable; follow up with vendors and clients as needed
  • Maintain cash-flow and expense tracking sheets
  • Support quarterly GST and WCB filings

External Liaison

  • Serve as the main point of contact with our external accounting team (Ventiga)
  • Coordinate weekly financial uploads, reconciliations, and payroll cycles
  • Communicate status updates and outstanding items with management and accounting teams

Operations & Administration

  • Maintain organized financial and HR records (contracts, benefits, compliance)
  • Assist with office coordination, insurance renewals, and vendor communication
  • Ensure accuracy and consistency across systems (Knowify, Aspire, QuickBooks)

Qualifications

  • 2+ years of experience in bookkeeping, accounting admin, or operations support
  • Strong attention to detail and organizational skills
  • Experience using QuickBooks, HubDoc, or similar platforms
  • Excellent communication and follow-up skills
  • Comfortable working collaboratively with external accounting teams

Compensation & Benefits - what we offer

  • Part-time role, with competitive wage: $25.00–$32.00/hr (based on experience).
  • 20–30 hours per week with flexible scheduling
  • Hybrid work structure (some in-office presence preferred)
  • Overtime eligibility.
  • Health Spending Account (HSA).
  • Consistent schedule with year-round work.
  • Supportive, values-driven team culture
  • Training and growth opportunities with a well-established design-build firm

How to Apply

Please submit your resume and a short cover letter outlining your relevant experience and what draws you to this role.

Job Type: Part-time

Pay: $25.00-$32.00 per hour

Expected hours: 20 – 30 per week

Work Location: Hybrid remote in Vancouver, BC V6A 2P3

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