Allocation & Purchasing Coordinator

ABOUT HERSCHEL SUPPLY 

Welcome to Herschel Supply, where we make quality products for a lifetime of better journeys. Designed with timeless form and intuitive function in Vancouver, Canada, every piece is backed by our signature warranty for wherever you're going next. 

Since 2009, we've never stopped taking risks. We're constantly innovating, growing our community and heading on new journeys. We've gotten lost in new cities, made lifelong friends all over the world, road tripped with no GPS, and explored a ton of creative pursuits along the way. 

Putting yourself out there isn't easy. It means stepping outside of your comfort zone and trying something new. It might be scary at first, but it also leads to the best parts of life. Inspiring others to take that leap is what we live for. Wherever you're headed, we're here to help you pack your future with possibilities. 

So, come along for the ride, get inspired and Put Yourself Out There.

Herschel Supply Co. is looking for an Allocation & Purchasing Coordinator to join our Demand Planning & Purchasing team. This role makes a real impact as you'll be at the centre of how product moves through our business, supporting store performance, inventory health, and the flow of goods from suppliers to the hands of our customers.

You'll work closely with internal teams, retail stores, suppliers, and vendors to ensure product is allocated accurately, purchase orders are processed smoothly, and inventory remains balanced and reliable. Success in this role requires strong attention to detail, clear communication, and a proactive, solutions-oriented approach.

We are a community of creators who believe the best work happens when we're in it together; that's why we collaborate in-person at our Vancouver HQ Monday through Thursday, with Friday being flexible to work from home. 

• Monitor inventory levels and allocate resources based on demand and inventory data to stores.

• Collaborate with sales and planning teams to ensure the efficient allocation of products or materials.

• Adjust allocation plans as needed to meet changing business requirements.

• Initiate stock balancing between stores and warehouses as required.

• Create and process purchase orders for the acquisition of goods and materials.

• Review purchase requisitions for accuracy and completeness.

• Coordinate with suppliers and vendors to ensure timely delivery of ordered items.

• Update and amend purchase orders as needed with the most current information.

• Communicate with suppliers regarding units, delivery schedules, and order updates.

• Maintain accurate records of inventory levels and transactions.

• Perform regular inventory audits and reconcile any discrepancies.

• Monitor stock levels to prevent overstock or stockouts.

• Bachelor's degree in Business Administration, Supply Chain Management, or a related field is preferred.

• Experience in allocation, purchasing, or supply planning.

• Strong knowledge of procurement processes, supply chain management, and inventory control.

• Excellent communication and negotiation skills.

• Experience working with an ERP system is an asset.

• Detail-oriented with strong analytical and problem-solving abilities.

• Ability to work independently and collaboratively in a team environment.

• Strong organizational and time-management skills.

• Advanced Excel skills and the ability to work with large raw data sets.

• Adaptable and able to maintain a high level of accuracy in a fast-paced environment.

The annual salary for this role falls within the range of $52,000-$60,000 depending on experience. 

In addition to base salary, here are just a few of the additional perks we offer to our valued team members as part of our comprehensive total compensation package:

• Health benefits
• Competitive vacation policy
• Transit subsidy
• Maternity leave top-up for birthing and non-birthing parents
• Employee assistance program
• Professional development subsidy
• Product discount and giveaways
• Free fruit, snacks & hot and cold beverages
• Social clubs and workshops (run, craft etc.)
• Weekly happy hour
• Various fun events throughout the year
• A dog friendly office

DIVERSITY, EQUITY & INCLUSION AT HERSCHEL SUPPLY

We're committed to creating a workspace that is safe, secure, inclusive and enjoyable for all. Stemming from our core values and initiating dialogue around our programs, we aim to empower everyone to share their individual voices and experiences. It's with this openness that we are able to expand our view of who we are as individuals, and what we can do in our careers at Herschel.

At Herschel Supply, we are committed to fostering, cultivating, and preserving a culture of diversity, equity, and inclusion. Our goal is to build an inclusive culture that connects us to our customers and the communities around us while embracing and encouraging diversity in our employees' age, colour, disability, ethnicity, gender identity or expression, sexual orientation, race, religion and other characteristics that make our employees unique.