Office Manager

2 weeks ago

Hamilton ON LN A, Canada Gore Park Dentistry Full time

Job Overview

We are seeking a highly organized and proactive Office Manager to oversee daily operations within our dynamic office environment. The ideal candidate will possess strong leadership skills, excellent communication abilities, and a comprehensive understanding of administrative and clerical functions with previous experience. This role is vital in ensuring smooth office workflows, managing staff, and maintaining effective vendor and client relationships. The Office Manager will serve as the central point of contact for internal teams and external partners, fostering a professional and efficient work atmosphere.

Duties

  • Supervise and coordinate daily office activities, including front desk operations and administrative support
  • Oversee human resources functions such as onboarding, training & development, and employee relations
  • Manage payroll processing using QuickBooks or similar accounting software
  • Handle bookkeeping tasks, including invoicing, expense tracking, and financial record keeping
  • Maintain organized filing systems for documents, contracts, and correspondence
  • Manage vendor relationships and coordinate procurement of office supplies and services
  • Oversee multi-line phone systems ensuring professional phone etiquette and prompt response to inquiries
  • Assist with budgeting processes and monitor office expenses to ensure fiscal responsibility
  • Implement policies for office safety, filing systems, and general administrative procedures
  • Lead team management efforts by providing guidance, training, and performance feedback

Experience

  • Proven supervisory experience in an office setting with demonstrated leadership capabilities
  • Proficiency in AbleDent or other previous DPMS experience
  • Extensive office experience including front desk management, clerical duties, and administrative support
  • Strong communication skills with excellent phone etiquette and interpersonal abilities
  • Organizational skills with the ability to manage multiple priorities efficiently
  • Experience with human resources functions such as onboarding, training & development, and employee management
  • Familiarity with vendor management processes and multi-line phone systems
  • Ability to handle budgeting responsibilities effectively within an office environment
  • Prior experience in team management is highly desirable

This position offers an opportunity to play a key role in maintaining an efficient office operation while developing your leadership skills in a professional setting.

Job Type: Full-time

Pay: From $22.00 per hour

Experience:

  • dental admin: 1 year (required)

Work Location: In person

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