Office Assistant – Business Innovation and Entrepreneurship Centre

Competition Number

P17073

Posting Title

Office Assistant – Business Innovation and Entrepreneurship Centre

Classification

Band 6

Location

Saskatchewan Polytechnic Moose Jaw Campus

Other Location(s)

Saskatchewan Polytechnic Moose Jaw Campus

Building

Other Building

Date Posted

11/13/2025

Closing Date

11/24/2025

JIQ #

Start Date

12/01/2025

End Date

Open Until Filled

No

Ongoing

Yes

Category of work

Full Time

Bargaining Unit

Professional Services

Hours of Work

Regulated 36 hours (5/4 work pattern)

Salary Range

$2,075.08-$2,479.38 bi-weekly

Temporary Market Stipend

Incumbent

Total Assigned days (AC) / Total Hours per biweekly pay

72 hours bi-weekly

Posting Status

Open

Saskatchewan Polytechnic considers the diversity of our workforce to be one our leading strengths and greatest assets. Our employee diversity enhances our ability to meet the needs of an increasingly diverse student population. Currently, approximately 20% of our students are Indigenous. A continued emphasis on the development of a representative workforce is one of Sask Polytech's strategic priorities and, as an organization, we are making significant efforts to attract and retain Indigenous employees.

Job Duties

Job Duties

The Business Innovation and Entrepreneurship Centre (BIEC) bridges the gap between theory and real-world business practices by providing a collaborative platform for students, faculty, and businesses to solve current challenges. The Centre will be a hub for business innovation, practical training, and professional consultancy. It acts as a catalyst for economic growth, fostering innovation and supporting a wide range of entrepreneurs and businesses.

The Administrative Assistant ensures the Centre's seamless operations by providing high-level administrative, communication, and logistical support. Reporting to the Director, Business Innovation and Entrepreneurship Centre, this role manages stakeholder communications, event coordination, financial tracking, and office administration. Responsibilities include organizing meetings, maintaining records, facilitating engagement with key stakeholders, and supporting budget monitoring. By optimizing operations and enhancing stakeholder relationships, the Administrative Assistant contributes to the Centre's overall impact and success.

QUALIFICATIONS, SKILLS, ABILITIES AND EXPERIENCE

Specific Accountabilities

The Business Innovation and Entrepreneurship Centre will be a hub for innovation, practical training, and professional consultancy. It acts as a catalyst for economic growth, fostering innovation and supporting a wide range of entrepreneurs and businesses. The Business Innovation and Entrepreneurship Centre provides mentorship, networking opportunities, access to funding, and business development programs.

Administrative Support to the Director, Business Innovation and Entrepreneurship Centre

• Provide administrative support to the Director in the Business Innovation and Entrepreneurship Centre.
• Maintain and ensure an efficient and effective level of support services is essential to the delivery of these programs.
• Gather, compile, and maintain up-to-date files of relevant information and documents to meet the Director and stakeholder requirements.
• Assist with reporting on workshops, applied research, and other ad hoc reporting needs as requested.
• Assist with project logistics and timelines as directed by the Director.
• Assist with composition, production, and processing of correspondence sent out on behalf of the Director.

Administrative Support to the Business Innovation and Entrepreneurship Centre Operations

• Assist with preparing and delivering materials as needed for clients.
• Track and record client's information when visiting or participating in a project or training session at the Centre.
• Maintain a comprehensive electronic filing system.
• Inventory of office supplies and placing orders as needed
• Reception (in-person, telephone, email) for internal and external stakeholders
• Develop general and specialized knowledge in the Centre's programs and services and apply that knowledge independently.

Communication

• Monitor the Business Innovation and Entrepreneurship Centre generic email and respond to and/or triage as appropriate, using sound judgement and knowledge of the Business Innovation and Entrepreneurship Centre operations.
• Assist with the compilation and distribution of communication products such as newsletters, surveys and online posts aimed at clients.
• Assist with the creation of slide decks for presentations.

Event Organization and Meeting Logistics

• Arrange and coordinate meetings for the Director.
• Assist with planning webinars, workshops, and in-person events relating to the Business Innovation and Entrepreneurship Centre.
• Schedule appointments, arrange meetings, draft agendas, accurately record, transcribe, and distribute minutes.
• Effectively advertise events to appropriate audiences through digital and other formats.
• Arrange catering, room rentals, AV, registration, etc. for events as needed.

Financial Tracking

• Monitor and track the Business Innovation and Entrepreneurship Centre operations accounts in conjunctions with finance and the Faculty of Business and Management
• Monitor expense submissions
• Flag items of concern to the Director, using sound knowledge and judgement
• Assist in monthly or quarterly reporting on activities taking place within the Centre

Responsible for a diverse range of job functions related to the delivery of any programs and/or services offered through the Business Innovation and Entrepreneurship Centre.

Duties

Required Qualifications, Skills and Abilities (QSA)

• A recognized office administrative certificate or an equivalent combination of training and experience.
• Three to six years of recent and relevant experience.
• Training and/or experience at the intermediate level in the use of common software packages, i.e. MS Office Suite.
• Knowledge of generally accepted accounting principles and budget preparation, administration, interpretation and reporting.
• High-level administrative, organizational and time management skills.
• Effective interpersonal and communication skills.
• Effective writing and proof-reading skills.
• Effective event planning skills.
• Ability to work independently under generalized supervision.
• Demonstrates valuing diversity.

Desired QSA