Office Administrator

7 days ago

Middleton, Nova Scotia, Canada Chris Aldred Excavating Full time

Job Overview

We are seeking a highly organized and proactive Office Administrator to oversee daily office operations and support our team. The ideal candidate will possess strong administrative, clerical, and communication skills, and managing office systems. This role is essential in ensuring smooth workflow, maintaining efficient office procedures, and fostering a professional environment. The Office Administrator will handle a variety of responsibilities including vendor management, bookkeeping, handling safety protocols and procedures, and contributing to the overall success of our organization.

Duties

  • Manage front desk operations, including multi-line phone systems and greeting visitors with professional phone etiquette
  • Coordinate team meetings
  • Oversee bookkeeping tasks using QuickBooks and maintain accurate financial records
  • Handle payroll processing and assist with human resources functions such as onboarding and employee records management
  • Maintain filing systems, organize documents, and ensure proper document retention
  • Manage vendor relationships and oversee procurement processes
  • Assist with budgeting activities and monitor office expenses to ensure financial efficiency
  • Coordinate office supplies inventory and manage vendor orders for seamless operations
  • Implement organizational improvements to streamline workflows and enhance productivity

Experience

  • Proven experience in an office administration or clerical role with demonstrated organizational skills
  • Proficiency in QuickBooks for bookkeeping and payroll processing is highly desirable
  • Strong communication skills, both verbal and written, with excellent phone etiquette
  • Hands-on experience with front desk operations and multi-line phone systems
  • Knowledge of vendor management and basic budgeting practices
  • Prior office experience involving filing systems, document management, and administrative support is essential.

This position offers an opportunity to be a vital part of a dynamic organization where your organizational expertise and leadership will make a significant impact. We value proactive professionals who thrive in collaborative environments and are committed to maintaining high standards of office excellence.

Job Types: Full-time, Permanent, Seasonal

Pay: $18.00-$24.00 per hour

Expected hours: 35 – 42 per week

Work Location: In person

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