Procurement & Warehouse Operations Lead

2 weeks ago

Burlington, Ontario, Canada CT Bakery Full time $60,000 - $90,000 per year

Position Overview:

The Procurement and Warehouse Operations Lead is responsible for overseeing daily purchasing, inventory management, and warehouse coordination activities. This role ensures the accurate tracking of materials, efficient flow of goods, and compliance with company and audit requirements. The incumbent will collaborate closely with suppliers, warehouse teams, QA, accounting, and production to maintain operational accuracy, efficiency, and compliance across all functions.

Key Responsibilities:

Daily and Ongoing Responsibilities:

  • Maintain accurate records of
    raw material inventory
  • Upload
    receiving documents, transfer documents, and Certificates of Analysis (COA)
    into the system.
  • Coordinate with the warehouse to manage
    material transfers and enforce FIFO
    procedures.
  • Track all materials including
    lot codes, batch codes, expiry dates, and receiving dates
    .
  • Prepare and distribute the
    daily receiving list
    and update warehouse and receiving teams accordingly.
  • Monitor inventory levels in
    Material Planning (MP)
    and ensure data accuracy.
  • Follow up with
    QA
    regarding products on hold and report updates as needed.

Procurement & Supplier Coordination:

  • Place
    purchase orders
    after coordination with management.
  • Communicate with suppliers regarding
    delivery appointments, damaged materials, credit notes, and extension letters
    .
  • Address
    credit issues, discrepancies, or material mishandling
    promptly and professionally.
  • Nurture and maintain
    positive supplier relationships
    to support company needs and performance goals.

Reporting & Documentation:

  • Conduct
    monthly inventory counts
    , prepare final reports, and reconcile discrepancies.
  • Participate in
    BRC audits, mock recalls
    , and other compliance exercises.
  • Prepare and present
    RSPO audit documentation
    when required.
  • Provide timely responses and documentation to
    Accounting
    or other departments for pricing, credits, or reconciliation.
  • Submit daily
    BOLs, packing slips, and record updates
    to various locations.

Warehouse Operations & Coordination:

  • Support
    shipment planning, door allocation, and workforce scheduling
    (e.g., Burlington operations).
  • Cross-verify inventory with team members to ensure accuracy.
  • Manage
    attendance records, temperature logs, and transfer documentation
    .
  • Identify and calculate
    shortages
    after verifying transfer and shipment records.
  • Maintain operational efficiency and cleanliness within the warehouse environment.

Areas of Accountability:

  • Purchasing
    – Direct responsibility for procurement processes and purchase order management.
  • Warehouse Operations
    – Coordination and oversight of daily material handling and documentation.
  • Accounting
    – Collaboration on pricing, credits, and documentation accuracy.
  • Production
    – Support timely supply of materials to meet production schedules.

Job Requirements:

  • Proven experience in
    procurement, inventory, or warehouse operations
    , preferably in a food manufacturing or distribution environment.
  • Strong proficiency with
    MS Office, ERP systems, and standard office technology
    .
  • Excellent understanding of
    inventory and supply chain management principles
    .
  • Strong
    organizational skills
    with attention to detail and data accuracy.
  • Ability to
    analyze and troubleshoot
    quantity or documentation discrepancies.
  • Experience supporting
    audits and compliance processes
    (e.g., BRC, RSPO).
  • Strong communication and interpersonal skills with the ability to work collaboratively across departments.
  • Ability to
    prioritize tasks
    , work under pressure, and meet deadlines.
  • Comfortable working in cold environments

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