Legal Administrative Assistant – Wills

1 week ago

North Vancouver BC VM J, Canada RATCLIFF Full time

Ratcliff LLP is seeking a Legal Administrative Assistant in our Wills & Estates department. This role is a 3 month leave replacement contract with the possibility of a permanent position once the contract ends, based on the needs of the firm at that time.

This position works closely with the department's other staff and lawyers and the ideal candidate will have at least 2 year's expertise with Wills & Estates and possess a passion for exceptional client service, accuracy and a willingness to learn.

This position is full-time, in-office at our North Vancouver location.

Key Responsibilities

  • Opening/closing files
  • Drafting Wills, Powers of Attorney, Representation Agreements, Trusts and related documents
  • Assisting lawyers with clients' correct execution of documentation
  • Conducting Wills Registry filings and reviewing Land Title Office searches
  • Preparing invoices and reporting letters to clients
  • Managing lawyers' calendars and active file lists
  • General administrative duties as required
  • Obtaining title searches, tax certificate and ordering strata forms once the file is opened
  • Reporting on discharges to other side and following up on the discharges with the other side or the lenders
  • Following up on the strata holdbacks and strata documents
  • Maintaining and updating conveyance/realtor spreadsheets, print copy weekly for lawyers
  • Manage the real estate email inbox
  • May include preparing the final reports to the clients and the lenders

Qualifications

  • Graduate of a Legal Administrative Assistant program
  • Minimum 2 years of recent legal experience with Wills & Estates
  • Ability to take direction and follow written and verbal instructions
  • Strong organizational and communication skills
  • High attention to detail and accuracy
  • Professional and courteous when dealing with clients, lawyers, and staff
  • Proficient with Microsoft Office

Why Choose Ratcliff?

Join our team and enjoy all the lifestyle advantages of working on the beautiful North Shore.

This contract position offers a salary of $55,000 - $65,000 annually based on experience, and we offer a number of benefits designed to support your well-being and promote a healthy work-life balance.

The Extras

  • Social events: Regular in office socials, off-site events, staff appreciation week and more opportunities to connect
  • Wellness: On-site gym access
  • Work Satisfaction: A culture of mutual respect and collaboration, driven by outstanding individuals
  • Transportation: We provide a transit pass reimbursement or use of a parking spot (subject to availability)
  • Great work environment: Our newly renovated, bright office located steps from Lonsdale Quay comes complete with a beautiful deck with a view of Burrard Inlet and access to a variety of restaurants and shops and a seasonal farmers market

About Us

At Ratcliff LLP we act as trusted advisors, advocates and representatives, taking a purpose-driven approach to advancing our clients' interests and building a just and equitable future in which the people and communities we serve can flourish. We are proud of having taken part in key moments in the development of Aboriginal law in this country and in the major milestones in the lives and businesses of our clients.

To apply, please forward your cover letter, resume and references to

We thank all applicants for their interest, however, only those selected for an interview will be contacted. No phone calls please.

Job Type: Fixed term contract

Contract length: 3 months

Pay: $55,000.00-$65,000.00 per year

Benefits:

  • Commuter benefits
  • Company events
  • On-site gym

Work Location: In person

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