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Purchasing Coordinator

2 weeks ago

Surrey, British Columbia, Canada DP World Full time $60,000 - $90,000 per year

The Purchasing Coordinator is responsible for researching suppliers, negotiating pricing and purchasing goods or services. They will also manage relationships with vendors and monitor orders to maintain quality, expedite orders and ensure compliance to procurement policies and contract terms
 

Key responsibilities

  • Process or complete purchasing documentation, including requisitions, purchase orders, and data filing 
  • Purchase materials and services, clarifying requirements with employees and user departments.
  • Research, source and negotiate quality, pricing and delivery of products, including using historical and other benchmarking data, to ensure competitive pricing.
  • Ensure compliance with the Procurement policy and procedures when conducting purchasing activities.
  • Build and maintain trusted relationships with vendors to sustain quality of goods and services, timely delivery, compliance to contracts and improve efficiency.
  • Oversee the RFQ process for defined commodity spend in multiple areas, Fraser Surrey, Prince Rupert, Vancouver and Nanaimo.
  • Working with the Supervisor, Assets and Inventory, oversee the receiving activities to ensure timeliness, accuracy and compliance with policy, including follow up and coordination of delivery of goods and services.
  • Monitor vendor compliance with Contractor Management Software (Comply Works).
  • Expedite goods and services to ensure timely delivery
  • Actively manage RBNI
  • Provide procurement support to stakeholder departments.
  • Provide administrative assistance as required by the Contract Analyst and the Manager, Contracts.
  • Work with AP as required to ensure a seamless procure to pay process
  • Preparation of monthly report

Job Function, Technical Knowledge and Skills    

  • Exceptional relationship management skills in order to work with vendors to negotiate, communicate needs and/ or issues, and hold parties accountable to agreed upon standards.
  • Self-reliance, with the ability to take initiative and make decisions proactively under time constraints.
  • Excellent interpersonal skills, including written and verbal communication, with the demonstrated ability to work collaboratively with various stakeholders and unionized tradespersons.
  • Strong organizational, planning and analytical skills, with attention to detail so that workflow is managed efficiently and accurately.
  • Advanced computer skills, including MS Office, material management system such as a computerized maintenance management system (Maximo) and enterprise system (Oracle Fusion).
  • Perform a variety of duties, often changing from one task to another or a different nature.
  • Perform with frequent interruptions and/or distractions.
  • Make appropriate job decisions, following standard office policies and past precedents.
  • Adapt to frequent changes in workload; adjust priorities quickly as circumstance dictates.
  • Problem-solving skills to look for solutions to issues that affect procurement activities.
     

Qualifications 

  • Minimum 3-5 years of experience in procurement with buyer responsibilities, preferably in an industrial setting.
  • Previous experience working with contracts and supply agreements. 
  • Capabilities have been developed through the completion of a post-secondary degree/diploma in a related field.
  • Purchasing or supply chain management certification is an asset.
  • Knowledge of reporting tool such as Power BI would be an asset.
  • Previous Canadian work experience or experience working directly with Canadian industries.
  • Fluent in English.

No phone calls or agencies please. DP World (Canada) is an equal opportunity employer. 
If you are looking for a dynamic work environment, competitive employment conditions and an opportunity to test your abilities, we invite you to blend your talent with our know-how and join the DP World team.