Onboarding Coordinator

2026 Turnaround and Projects -Onboarding Coordinators

Our Offer to You:

Location: Various Locations (Edmonton, Site based Northern Alberta)

Schedule: Various rotations. Shutdown/Turnaround Work – Starting March 2026 with multiple projects available

Compensation: Benefits, Vacation Pay, Camp provided, Flights Offered

Why Work For Us

Stuart Olson is looking for Onboarding Coordinators to join our dynamic team for the busy 2026 turnaround season, running from March through late Fall at various client sites across Canada. There are both in Edmonton office and site-based positions available. Camp accommodations will be provided where needed. If you're organized, adaptable, and ready to support major industrial projects in a fast-paced environment, we want to hear from you. Apply today

Key Responsibilities

Ticket & Documentation Management

• Create and maintain accurate employee profiles in LMS and HRIS systems.
• Verify that all required data fields are complete and accurate to prevent system or payroll errors.
• Ensure new hire information is consistent across all systems and accessible to relevant stakeholders.
• Review, validate, and upload training and safety tickets to confirm workers meet all client and site requirements.
• Upload and maintain Alcohol & Drug (A&D) test results and related documentation within required systems.
• Track, audit, and maintain accurate compliance and credential records for all active workers.

Site Access Coordination

• Manage the flow of workers through the onboarding process, tracking progress and ensuring all steps are completed before site assignment.
• Submit badge and site access requests for approved workers in alignment with site security and client protocols.
• Coordinate with site administrators and vendor management teams to confirm approved contractor and vendor status.
• Follow up on outstanding approvals to ensure timely mobilization and avoid access delays.

Communication & Collaboration

• Maintain professional and timely communication with site leads, managers, and vendor partners.
• Work closely with the broader onboarding team to ensure a coordinated and seamless onboarding experience.
• Provide feedback and recommendations to enhance onboarding workflows and documentation clarity.

Qualifications

• Previous experience in workforce onboarding, administration, or site coordination within an industrial or construction setting preferred.
• Strong computer literacy and ability to manage multiple systems and data sources accurately.
• Excellent communication, problem-solving, and customer service skills.
• Experience with training management systems (such as BIS Trainer or similar platforms) considered an asset.
• Ability to manage multiple priorities while maintaining attention to detail and compliance standards.

Key Attributes

• Organized and methodical with strong follow-through.
• Calm and professional when assisting workers with technical or access issues.
• Team-oriented and responsive, with strong communication skills.
• Proactive and solution-focused in addressing onboarding challenges.

Working Conditions

• Working on Site Environment and/or in office
• Personal safety equipment will be required, e.g. steel-toed safety boots

Stuart Olson has been positively impacting the businesses we serve, the communities in which we operate, and the lives we touch since 1911. Our rich history demonstrates our reach and diversity as an integrated, full-service organization serving the commercial and industrial markets.

Specializing in Turnaround and Maintenance services in the Industrial sector, Stuart Olson has proudly served the Canadian construction industry for over 100 years. We deliver confidence through a client-centered approach that ensures the highest quality of service, reducing risk, and delivering results.

While we welcome all applications, only candidates being considered for an interview will be contacted directly.

Unsolicited resumes and phone inquiries from 3rd party agencies will not be accepted.

REFERENCE

JOB-2990

COMPANY

Stuart Olson