Executive & Client Support Coordinator

7 days ago

Halifax, Nova Scotia, Canada Padgett Halifax Full time $45,000 - $65,000 per year

About Us

Padgett Halifax is more than a tax or accounting firm — we're trusted partners to small businesses. As business owners ourselves, we understand the day-to-day challenges of running and growing a company. We provide year-round advisory support in accounting, tax, payroll, and financial management, helping clients make informed decisions with confidence.

We're looking for an Executive & Client Support Coordinator to join our team and provide direct support to the Managing Partner and team. This role combines executive administrative assistance with client service and operational support — ideal for someone who enjoys a fast-paced, professional environment and wants to grow within an accounting and advisory firm.

Key Responsibilities

Executive Support


• Manage calendars, appointments, and meeting coordination for the Managing Partner and team


• Organize digital and paper filing systems, ensuring accurate and secure document management


• Prepare correspondence, print and assemble client files, and support signing appointments


• Track key deadlines and assist with follow-ups and task management


• Support internal reporting, project tracking, and presentation preparation

Client Service & Administration


• Act as the first point of contact for clients — by phone, email, and in person


• Assist clients with CRA correspondence, tax return filing, and document submission


• Record meeting notes, track client interactions, and maintain CRM records


• Support client onboarding, annual renewals, and service agreements


• Coordinate with accountants and bookkeepers to keep workflows moving smoothly

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