Project Coordinator Intern

1 week ago

Vancouver, British Columbia, Canada Sanctuary AI Full time
Your New Role and Team Sanctuary, a world leader in building physical AI for general purpose robots, is looking to hire a highly organized Project Coordinator Intern for 8 months to support our growing portfolio of robotics projects. As we scale our work with partners, contractors, and internal teams across time zones, this role will be essential in keeping projects structured, on track, and well-communicated.
Reporting to a Staff Technical Project Manager, you'll work closely with engineering, design, operations, HR, procurement, and external partners to track project plans, support contractor engagements, improve our project management tooling and coordinate travel. You'll gain hands-on experience working with Jira, Confluence, and Jama in a fast-paced hardware and software environment, supporting everything from robot test environment setup to financial tracking and vendor coordination.
This is a strong opportunity for a student (or recent graduate) in engineering, business, project management, operations, or a related field to build practical project coordination and planning experience in a cutting-edge AI and robotics company. Our Success Criteria
  • Maintain and track project schedules, tasks, and milestones in Jira, Confluence, and Jama so work stays organized, visible, and on track.
  • Improve and streamline our project management tools and processes in Jira, Confluence, and Jama, including creating or refining workflows, templates, and dashboards for better project tracking.
  • Plan and manage scope of work for external contractors, working with engineers and project managers to clarify deliverables, expectations, and acceptance criteria, and keep status up to date.
  • Support contractor administration by helping ensure NDAs and statements of work are in place, and coordinating with procurement and finance on purchase orders and invoicing.
  • Support financial tracking and purchasing for assigned projects by working closely with the Buyer and project team to monitor spend, purchases, and budget alignment.
  • Set up and manage task environments for robot testing by coordinating with designers, facilities, and procurement on equipment selection, installation logistics, and commissioning.
  • Coordinate international travel with HR and scheduling with partners overseas in Asia, including aligning across time zones, booking meetings, and ensuring clear agendas and follow-ups.
Qualifications and Experience
  • Currently enrolled in, or recently graduated from, a Bachelor's degree or diploma in Business, Engineering, or a related field.
  • Comfort working with spreadsheets (e.g., Excel or Google Sheets) for basic data analysis, tracking, and reporting.
  • Experience (through school projects, internships, co-ops, or extracurriculars) with project coordination, task tracking, or working on structured project teams.
  • Familiarity with project management tools such as Jira, Smartsheet, Trello, Asana, MS Project, or similar.
  • Experience creating or maintaining schedules, trackers, or simple reports for teams is an asset.
  • Exposure to working with contractors, vendors, or external partners is an asset.
  • Experience in a hardware, robotics, or software development environment is considered an asset but not required.
Skills
  • Strong organizational and time management skills; able to manage multiple requests and deadlines in a fast-paced environment.
  • Clear written and verbal communication skills to interact with internal stakeholders and external vendors.
  • Capable of building and maintaining simple dashboards, logs, and checklists to provide visibility into project health.
  • Ability to translate high-level objectives into concrete tasks, timelines, and owners.
  • Ability to follow structured processes and standard operating procedures, while also suggesting improvements when you see them.
  • Proficiency with common productivity tools such as Google Workspace or Microsoft Office (Docs/Word, Sheets/Excel, Slides/PowerPoint).
Traits
  • Above all else, a consistently positive attitude and a willingness to do whatever it takes to create robust solutions to mission objectives.
  • Successful candidates will be a proponent of personal responsibility for themselves and their teammates.
  • Excellent collaborator who thrives in a team environments.
  • Eagerness to learn new skills, technologies, and softwares. 
  • Consistent bias for action, communication, and interpersonal savvy.
  • Self-motivated and able to solve problems independently.
  • Mission-driven and passionate about AI and robotics. 
Working at Sanctuary AI Sanctuary AI is an equal opportunity employer; employment with Sanctuary AI is governed based on skills, competence, and qualifications and will not be influenced in any way by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability, or any other legally protected status. In 2023, Sanctuary AI moved into a state-of-the-art office facility and has been recognized by LinkedIn as a Top Startup company.   Compensation and Benefits Sanctuary offers a market-leading compensation package that includes competitive salaries, equity stakes, and a full suite of benefits for permanent employees, encompassing health coverage, paid time off, cutting-edge work facilities, and worksite flexibility by role. Our commitment to fairness ensures that our total compensation consistently surpasses market standards.
About Sanctuary AI Founded in 2018, Sanctuary builds humanoid robots and a novel control system for them that integrates symbolic logic and reasoning with data-driven robot foundation models. We use our robots to collect vision, audio, touch, and proprioception data from the perspective of the robot while they perform real-world work tasks. We use that data to train multimodal robot foundation models. Because our systems are vertically integrated, we can design, deploy, and refine at scale. Our mission is to create the world's first human-like intelligence in general-purpose robots.

Recruiting and Employment Agency Notice: Recruitment and hiring is conducted internally by Sanctuary AI. We are not seeking or soliciting any new agency partnerships or agreements at this time. Any employment agency or professional recruiter ("Agency") that provides an unsolicited resume(s) or otherwise presents a prospective job candidate through the Sanctuary AI career site or directly to any Sanctuary AI employee, irrevocably grants to Sanctuary AI the unrestricted right to engage, hire, or contract with that candidate at Sanctuary AI's sole discretion without any compensation to the Agency. We appreciate your interest in working together, and should the need arise our Talent Acquisition team will contact any external firms directly.

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