Administrative Coordinator

1 week ago

Montreal, Quebec, Canada Octasic Full time

Octasic engineers the wireless edge of modern conflict. Our low-SWaP Software Defined Radios (SDRs), advanced signal processing, and mission-tailored software equip defence, law enforcement, and national security forces to adapt, dominate, and achieve mission success.

Why choose Octasic?

  • Performance bonuses, unlimited sick days, and one paid week off between Christmas and New Year's
  • Comprehensive insurance (medical, dental, telemedicine) and employee stock purchase plan
  • Flexible hours for true work–life balance
  • Free snacks and beverages, 75% monthly OPUS card reimbursement, and on-site showers
  • Friendly atmosphere: happy hours, team lunches, and festive events all year long
  • Continuous training and a community of experts to grow in your field
  • Social engagement through fundraising activities for Le Phare Enfants et Familles
  • Modern offices in the heart of the Angus sector (10 minutes from Préfontaine metro)

We are currently looking for:

Administrative Coordinator

 The administrative coordinator acts as a key point of contact for client account management and cross-departmental coordination.

Responsibilities:

  • Open and manage client accounts while ensuring compliance with documents and procedures.
  • Coordinate with various departments to ensure contractual commitments are met.
  • Enter and share client order information efficiently within internal systems.
  • Produce reports for different teams.
  • Follow up with various stakeholders.
  • Support the sales team: order validation, client correspondence.
  • Manage the Montreal office assets: liaise with the landlord, track requests, communicate with stakeholders to ensure maintenance, coordinate with the facilities team, and manage initiatives related to workspace improvements. 

Skills and Qualifications: 

  • Relevant professional diploma (DEP) or college diploma (DEC) in administration, office management or equivalent experience.
  • At least 5 years of relevant experience; experience in a manufacturing company in an international context is an asset.
  • Proficient in Microsoft 365 tools (Outlook, Word, Excel, Teams, OneDrive) and comfortable with digital tools.
  • Familiarity with management software (ERP).
  • Fluent in French and English. High-level written English is required due to an international clientele. 

Profile: 

  • Ability to manage multiple priorities from various stakeholders with rigor and attention to detail.
  • Team spirit and cross-functional collaboration.
  • Excellent organizational skills, autonomy, and proactivity.
  • Clear, professional, and service-oriented communication.

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